Quarterly Meeting Minutes Jan - March 13

MEETING CALLED TO ORDER: April 8, 2013 @ 7:30pm

 

PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Ray Allen, Pat Cicero and Cynthia Smith.

 

TREASURER REPORT: Lori submitted the treasurer report since January.

1) Horizon Bank's current balance is $404.26. 

2) AEP:An electronic debit in the amount of $68.00 was made to AEP on 2/4/13 for the month of January, $57.51 on 3/4/12 for the month of February, and $56.05 on 4/1/13 for the month of March.

3) Bills paid since last meeting: $510 to General Insurance Service for liability insurance (3/27/13). An inquiry was made regarding reducing our coverage to errors and omissions only, however, this would result in only a $34 per year savings. 

4) Bills presented for payment:  Reimburse Treasurer for 1) Postage to mail dues ($36.80) - note: I used paper, envelopes, and labels left over from last year; 2) First quarter fee for QuickBooks (3X$11.09 = $33.27).  Total: $70.07.

5) Amount to be deposited as of 4/7/13: $500

 

6) Annual dues in the amount of $125.00 ($75 dues plus $50 assessment for signs were mailed out on Friday, March, 29th with a May 1st due date). Homeowners who are over 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.
 

7) New Business: Taxes for the homeowners association will be filed by April 15th to maintain our non-profit status.

NEW BUSINESS:
     1)  Lawn Service - agreed to continue with Keen's Lawn Service

     2)  President position is still needed to be filled 

     3)  Complaints/Violations:
          a)  Homeowners not receiving minutes           b)  Parking on the grass

          c)  Garbage

          d)  Pet Violations

 

 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.- we received a quote for $2,500 for both signs. (Stucco) but have 3 quotes overall.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.

BOARD: This is pending approval.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Quarterly Meeting Minutes Oct - Dec 2012

MEETING CALLED TO ORDER: January 14, 2013 @ 7:35pm

 

PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Ray Allen and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since October.

1) Horizon Bank's current balance is $1,095.82. 

2) AEP:An electronic debit in the amount of $52.61 was made to AEP on 10/29/12 for the month of
October, $53.89 on 11/26/12 for the month of November, and $64.23 for the month of December.

3) Bills paid since last meeting: $320 to Keen's Lawnmowing for September, $485 to Keen's for October(final payment for 2012 season), $510 to General Insurance Service for liability insurance, and $79  to Down to Earth for winterization of sprinkler system. 

4) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.
 

5) New Business:

           a. On-line Quickbook as been set up.  Monthly fee is $11.09(to be reimbursed quarterly the      Treasurer)

           b. Questions of raising dues assessments to $125 for this year to cover cost of replacing signs at both entrances.

 

          

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Pond - LLC lot for Hunter's Run - John Lake will cover all the fees and as (HRHA dues come in) and he will be reimbursed as the account dictates it. 
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.

 

NEW BUSINESS:

• Complaints within the subdivision:

           Trash cans should be out of sight in the road after pick up

           No trailers in driveways

           No cars should be parked in the yard        

• Currently we have any annual HOA of $75 and will estimate and added assessment of $50 to cover the signs and lighting system.  So May's 2013 HOA fees would be $125.00.

BOARD: This is pending approval

Quarterly Meeting July- Sept 2012

MEETING CALLED TO ORDER: October 15, 2012 @ 7:35pm

PRESENT: Board Members: Lori Loftis, John Lake, Ray Allen, Pat Cicero and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since August.

1) Horizon Bank's current balance is $2,115.55. 

2) AEP:An electronic debit in the amount of $35.44 was made to AEP on 9/4/12 for the month of August, $49.15 on 10/1/12 for the month of September.

3) Bills paid since last meeting: Joel Hostetler - Electrician ($90) for repair to lighting at Hwy 20 entrance due to lightning strike, Keen's Lawnmowing ($930) for lawn service in July, August, and September.

4) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.

6) New Business:

           a. Quote for LED lighting at Hwy 20 entrance

           b. Quote for replacements signs at both entrances.

           c.  On-line Quickbooks

                 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.- we received a quote for $2,500 for both signs. (Stucco)
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.
• Halloween, October 31 from 6p-7:30p

NEW BUSINESS:

• Please be aware of the Curfew Indiana Laws which states that:

           15 and under is 11:00p from (Mon-Sun)

           15-17 11:00p from (Mon-Sun); except Fri-Sat 1am

• Currently we have any annual HOA of $75 and will estimate and added assessment of $50 to cover the signs and lighting system.  So May's 2013 HOA fees would be $125.00.

BOARD: This is pending approval

Quarterly Meeting Minutes Apr-Jun 2012

MEETING CALLED TO ORDER: August 13, 2012 @ 7:35pm

PRESENT: Board Members: Lori Loftis, John Lake, Ray Allen, Jim Loftis and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since April.

1) Horizon Bank's current balance is $3,220.14. I have two more homeowner's checks to deposit($150.00 total), which will bring our current balance to $3,370.14.

2) AEP:An electronic debit in the amount of $54.91 was made to AEP on 4/30/12 for the month of April, $51.69 on 5/31/12 for the month of May, and $48.36 on 7/2/12 for the month of June and $25.05 for the month of July.

3) Bills paid since last meeting: Down to Earth ($253)for repair of the sprinkler system at Hwy 20, Lori Loftis ($84.68) reimbursement for mailing supplies, postage, neighborhood garage sale ad placement, and signage), Keen's Lawn mowing Service ($1,779.76) for lawn care services including mulch for March, April, May and June.

4) Presented for payment: Keen's for July ($410) and Joel Hostetler - Electrician ($90) for repair to lighting at Hwy 20 entrance due to lightning strike. 

5) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.

6) New Business:

           a. Quote for LED lighting at Hwy 20 entrance

           b. Quote for replacements signs at both entrances.

                 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting.
• Paving the roads.

NEW BUSINESS:

•  Lighting at Hwy 20
• Signs at both entrances
• Sheds
• Halloween (Sumday,October 28, 2012 from 6-7:30p) same as LaPorte

BOARD: This is pending approval

Quarterly Meeting Jan-Mar 2012

MEETING CALLED TO ORDER: April 9, 2012 @ 7:40pm

PRESENT: Board Members: Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since January.

1) Horizon Bank's current balance is $1,375.19

2) AEP:An electronic debit in the amount of $65.01 was made to AEP on 2/2/12 for the month of January, $61.20 on 3/2/12 for the month of February, and $64.16 for the month of March.

3) Bills paid since last meeting: Down to Earth ($89) for repair and winterization of the sprinkler system at Hwy 20, Cynthia Smith ($30.05 supplies, postage reimbursement), and U.S. Post Office ($45.00) and General Insurance Service ($510.00)

4) Presented for payment: . Lori Loftis ($50.46 for invoice mailing supplies and $7.14 for Business Entity registration fee, total reimbursement = $57.60).

5) Annual dues were mailed out on Monday, April 9th with a May 15th due date.
6) New Business:
           a. Taxes to be filed this week
           b. 2012-2013 dues that are more than 90 days past due ( after August 15, 2012) will be turned
                to Allied National, which specializes in the collection of homeowners association dues.
                Late payments will not only be referred for collection but an additional $40 processing
                fee will be assessed. In the case of economic hardship, a payment plan can be established.

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting.
• Paving the roads

NEW BUSINESS:

•  Maintaining lawn care through Keen's Lawn Service 

BOARD: This is pending approval of minutes. 

January Meeting Minutes 2012

MEETING CALLED TO ORDER: January 9,2012 @ 7:35pm
PRESENT: Board Members: Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.


TREASURER REPORT: Lori submitted the treasurer report since October.
1) Horizon Bank's current balance is $1,949.61.
2) AEP:An electronic debit in the amount of $57.77 was made to AEP on 10/31/11 for the month of October, $62.40 on 11/28/11 for the month of November, and $69.73 for the month. 
3) Bills paid since last meeting: Keen's Lawn- mowing Service for September ($330) and October ($485).
4) Presented for payment: Down to Earth ($89) for repair and winterization of the sprinkler system at Hwy 20.
5)To date 6 of the homeowners have not paid their 2011-2012 dues

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20.

NEW BUSINESS:

•  Taxes will be filed in March.
•  2012 - 2013 dues in the amount of $75.00 will be mailed April 1st with a May 1st due date.  For each month that payment is late a $10 late fee will be added to the total due.  For the new year, after 3 months - we will be turning all delinquent dues and late fees over to collections.  

BOARD: This is pending approval of minutes.

October Meeting Minutes

MEETING CALLED TO ORDER: October 10,2011 @ 7:35pm
PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.


TREASURER REPORT: Lori submitted the treasurer report for September.
1) Horizon Bank's current balance is $2,954.51.
2) AEP:An electronic debit in the amount of $46.40 was made by AEP on 10/3/11 for the month of September.  Note: The new, brighter lights at the Hwy 20 entrance use more electricity, hence the increase. 
3) Bills paid since last meeting: General Insurance Services ($389.00).
4) Presented for payment: Keen's Lawn-mowing Service for September ($330.00)
5)To date 7 of the homeowners have not paid their 2011-2012 dues (Beam, Evans, N.Hodum, Kendrick, McSurley, S.Roberts, Sass, Sill and Spencer). These delinquent homeowners are now over 150 days past due and late fees in the amount of $10.00/month will be assessed. For dues paid in the month of October the total amount due is $125.00. If anyone is experiencing financial hardship, please make arrangements with Lori Loftis.

ARCHITECTURAL REVIEW COMMITTEE REPORT: Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.


OLD BUSINESS:We have had multiple complaints in regards to both Hunter's Run signs.  We are aware of the problem and are continually looking for ways to improve both signs.  We do not want a temporary fix but a more permanent one.  We look at the beginning of next year as weather permits.  This maybe expensive.

NEW BUSINESS: Election time of board members: all present voted Lori Loftis (treasurer) and John Lake (board member) will remain on the board for another term (2011-2013).  Thank you!

BOARD: This is pending approval of minutes.