Sunday, January 31, 2010

January Meeting Minutes

MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for December.

TREASURER REPORT: Lori submitted the treasurer report for December.
1) Horizon Bank's current balance is $2,703.61.
2) To date, 5 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that 3 homeowners had not received invoices back in April and they have been notified. One of these three homeowners has responded by sending in a check for $75.00. This amount will be deposited later this week.
*** When the lien is assessed to your home it will cost approximately $450-$500 for lawyer, dues, filing fees and title insurance.
Motion approved by all.
3) An electronic debit in the amount of $13.89 was made to AEP on 1/4/10 for the month of January. Checks were re-ordered through Horizon in the amount of $25.00.
4) Bills to pay: Reimbursement to Jim Loftis for materials to repair sign at Hwy 20.
5) An invoice has been paid by Bank of America (c/o Preferred Realty Group) for homeowner's dues and cost of lawn maintenance for property at 0873 E. Sportsman Ln. (total paid $125.00). This amount will be deposited later this week.

ARCHITECTURAL REVIEW: We are seeing if Gene Jonas filed with the court house a newly submitted architectural committee representation.

COVENANT REVIEW: We are asking everyone to abide by the dog agreement to have your dog on a leash at all times or to put in place an underground fence for your dog so that they may remain in your yard.
Be respectful of your neighbors belongings.

OLD BUSINESS: a) Sprinkler system was not accomplished due to the weather. Cynthia will contact " Down to Earth" when weather permits. b) Street lights at Hwy 20 entrance, Fail Road entrance and placed in the subdivision will require a private contractor or AEP. If you are interested, please submit a letter to the committee that you would like to have a light. This is something the homeowners would have to pay for.


NEW BUSINESS: Architectual Review Committee revision - John will be drafting the revision and again this will require 75% of the homeowner's signature. Directory and delivery of covenants will be issued in the month of February. Sorry for the delay. We are working on coming up with a form for changes and/or suggestions. We may try and place something on our website as well.


ADJOURN: Motion made to adjourn meeting at 8:30pm. All approved motion.


BOARD: This is pending approval of minutes.