March Meeting Minutes

MEETING CALLED TO ORDER: 7:10 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Mike Graves.

MEETING MINUTES: Minutes were approved by all for January.

TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,847.66.
2) We had received payment from four of the homeowners that were delinqunet on their dues. To date, 1 homeowner have still not paid their annual dues, in spite of courtesy reminder letter was sent requiring payment by March 1. The covenants state that a lien may be placed on these properties for non-payment. Proceeding with a lien on this property is recommended at this time. The board has agreed to try to contact homeowner Daryl Spencer one more time, and then begin the lien process.
3) AEP:An electronic debit in the amount of $21.87 was made to AEP on 2/14/10 for the month of February. An electronic debit in the amount of $20.31 will be made on 3/5/10. Since the electric has been repaired at the HWY 20 entrance our kilowatt usage has almost doubled, hence the increase in the monthly bill.
4) Bills to pay: None at this time.
5) New Financial Business: Dues for 2010-2011 will be mailed to all homeowners on April 1st, 2010, with a May 1st, 2010 due date. Homeowners will be advised to send payment via U.S. mail or hand-deliver to me or any other Board member in person. I want to discourage homeowners from leaving checks in my mailbox, where they can be easily lost or inadvertently collected with the federal mail. I would also submit that after 90 days, lien action be pursued against any delinquent homeowners. I will draft a cover letter to accompany each invoice so that each homeowner has a reminder of the process. I will also be filing the 2009 taxes in the next month.

ARCHITECTURAL REVIEW: No new construction has been reported.

COVENANT REVIEW: No new violations at this time.

OLD BUSINESS: None to discuss at this time.

NEW BUSINESS: The board has agreed to accept John Lake's amendment to the Architectural Review Committee as written, and agreed that it would be sent out the homeowners for a vote on April 1st along with the 2010-2011 dues invoices. A copy of the current covenants and an updated directory will also accompany this mailing. The Board agreed to pay the extra cost of mailing this large packet to all homeowners, rather than doing several small mailings.


ADJOURN: Motion made to adjourn meeting at 7:00pm. All approved motion.


BOARD: This is pending approval of minutes.