Wednesday, May 11, 2011

May Meeting Minutes














MEETING CALLED TO ORDER: 7:35 PM
PRESENT: Board Members: Jim Loftis, Lori Loftis, Ray Allen, John Lake, Pat Cicero and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Reports were approved by all for April.

TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $4,670.12.
2) AEP:An electronic debit in the amount of $28.11 was made by AEP on 5/2/11 for the month of April.
3) Bills paid since last meeting: None at this time
4) To date 45 homeowners have paid their 2011-2012 dues. Late fees accessed for every 30 days in the amount of $10.00 a month until paid in full. If anyone is experiencing financial hardship, please make arrangements with Lori Loftis.

ARCHITECTURAL REVIEW: Review of proposed architectural committee changes. Waiting on vote count.

COVENANT REVIEW: Reminder: We cannot block any accessibility to a driveway of another homeowner.

OLD BUSINESS: Jim will be looking into receiving estimates on painting the sign off of Fail Road. He will also be speaking to the electrician about adding more lighting to the front entrance off of Hwy 20 by adding a few posts like what we have at the front of each homeowners house. AEP would like to place a pole where the stakes are currently located (at the eastside of our entrance)to install a dusk to dawn light. Board agreed that it would not look presentable for our front entrance. Board agreed to have Down to Earth maintain the upkeep of the sprinkler system at the front entrance.

NEW BUSINESS: We have voted on a landscaping budget for the front entrance of $500 - $1,000. If homeowners continue to park in the street, they are subject to being towed by the sheriff's dept. Cynthia is looking into having the roads in the subdivision repaved.


MEETING ADJOURNED: 8:10 PM
BOARD: This is pending approval of minutes.

Friday, May 6, 2011

April Meeting Minutes













MEETING CALLED TO ORDER: 7:33 PM
PRESENT: Board Members: Jim Loftis, Ray Allen, John Lake and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for March.
TREASURER'S REPORT: Reports were approved by all for March.

TREASURER REPORT: Lori submitted the treasurer report for March.
1) Horizon Bank's current balance is $1,698.23.
2) AEP:An electronic debit in the amount of $22.93 was made by AEP on April 4th for the month of March.
3) Bills paid since last meeting: GIS(insurance) in the amount of $388.00, Staples in the amount of $40.41 for supplies to send out invoices, and USPO in the amount of $35.20 to mail out invoices.
4) One homeowner remains delinquent on their dues (Carter).
5) 2010 tax forms were submitted.
6) 2011-2012 dues invoices were mailed and payments have begun to trickle in. Checks will be deposited in batches weekly. All payments are due on or before May 1st.

ARCHITECTURAL REVIEW: Review of proposed architectural committee changes.

COVENANT REVIEW: Propose to amend the covenants. All approved. Reminder: Basketball hoops- please keep them off the streets after dark. Be respectful of Hunter's Run homeowners.

OLD BUSINESS: Cynthia has received estimate for maintaining the sprinkler system from Down to Earth.

NEW BUSINESS: Complaints regarding the paint chipping off the sign located on Hwy 20. Ray is looking at obtaining an estimate for repair of the front sign from Keen's. Cynthia is working with AEP on installing a higher wattage dusk to dawn light for the entrance off Hwy 20.


MEETING ADJOURNED: 8:10 PM
BOARD: This is pending approval of minutes.