MEETING CALLED TO ORDER: 7:32 PM
PRESENT: Board Members: Jim Loftis, Ray Allen, Pat Cicero and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for February.
TREASURER'S REPORT: Reports were approved by all for February.
TREASURER REPORT: Lori submitted the treasurer report for February.
1) Horizon Bank's current balance is $2,184.77.
2) AEP:An electronic debit in the amount of $24.77 was made by AEP on March 7th for the month of February. Lori will be contacting AEP to find out why it was so much more than usual(we have been paying a little under $8.00 each month).
3) Bills paid since last meeting: None.
4) Presented for payment: Nothing at this time.
5) One homeowner remains delinquent on their dues (Carter) and a letter will be sent to the Century 21 listing agent with a copy of this year's and last year's dues statements.
6) Although we are a tax-exempt entity, the HRHA still files an annual tax statement. This will be done later this month, as well as invoices for homeowners dues which will be sent out April 1st, with a May 1st due date.
ARCHITECTURAL REVIEW: Pat Cicero and Mike Graves will be out obtaining signatures to complete the architectural committee votes.
COVENANT REVIEW: Nothing to report at this time.
OLD BUSINESS: We received a quote from Keen's Lawn Care Services to maintain the front entrance off of Hwy 20. We voted and accepted their bid.
NEW BUSINESS: Next meeting, we will discuss Down to Earth's quote to maintain the sprinkler system and having reflectors for the front entrance.
MEETING ADJOURNED: 7:53 PM
BOARD: This is pending approval of minutes.
Sunday, April 3, 2011
Thursday, March 10, 2011
February Meeting Minutes
MEETING CALLED TO ORDER: 7:30 PM
PRESENT: Board Members: Jim & Lori Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER'S REPORT: Reports were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,209.54.
2) AEP:An electronic debit in the amount of $34.02 was made by AEP on February 4th for the month of January. Lori will be contacting AEP to find out why it was so much more than usual(we have been paying a little under $8.00 each month).
3) Bills paid since last meeting: None to report.
4) Presented for payment: Nothing at this time.
5) Thinking ahead: although we are a tax-exempt entity, the HRHA still files an annual tax statement. This is typically done in March of each year. Also, invoices for homeowners dues will be sent out as usual on April 1st, with a May 1st due date. If there are any concerns, please notify any one of the board members.
ARCHITECTURAL REVIEW: Nothing new at this time.
COVENANT REVIEW: Nothing to report at this time.
OLD BUSINESS: The dusk to dawn light was installed on February 15th, off of Fail Road.
NEW BUSINESS: We will be receiving quotes from Keen's lawn service to maintain around the sign off of Hwy 20 and Down to Earth in regards to opening and winterizing the sprinkler system that was installed at the end of the season last year. We also discussed the possibility of having a landscaper prune the bushes around our street signs.
MEETING ADJOURNED: 8:00 PM
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Jim & Lori Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER'S REPORT: Reports were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,209.54.
2) AEP:An electronic debit in the amount of $34.02 was made by AEP on February 4th for the month of January. Lori will be contacting AEP to find out why it was so much more than usual(we have been paying a little under $8.00 each month).
3) Bills paid since last meeting: None to report.
4) Presented for payment: Nothing at this time.
5) Thinking ahead: although we are a tax-exempt entity, the HRHA still files an annual tax statement. This is typically done in March of each year. Also, invoices for homeowners dues will be sent out as usual on April 1st, with a May 1st due date. If there are any concerns, please notify any one of the board members.
ARCHITECTURAL REVIEW: Nothing new at this time.
COVENANT REVIEW: Nothing to report at this time.
OLD BUSINESS: The dusk to dawn light was installed on February 15th, off of Fail Road.
NEW BUSINESS: We will be receiving quotes from Keen's lawn service to maintain around the sign off of Hwy 20 and Down to Earth in regards to opening and winterizing the sprinkler system that was installed at the end of the season last year. We also discussed the possibility of having a landscaper prune the bushes around our street signs.
MEETING ADJOURNED: 8:00 PM
BOARD: This is pending approval of minutes.
Friday, January 14, 2011
January Meeting Minutes
MEETING CALLED TO ORDER: 7:34 PM
PRESENT: Board Members: Jim & Lori Loftis, Pat Cicero and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for November. We did not hold a December Meeting.
TREASURER'S REPORT: Reports were approved by all for November.
TREASURER REPORT: Lori submitted the treasurer report for November.
1) Horizon Bank's current balance is $2,250.70.
2) AEP:An electronic debit in the amount of $7.49 was made to AEP on November 29, 2010 for the month of November and in the amount of $7.78 on January 3rd for the month of December.
3) Bills paid since last meeting: Keen's Lawn-mowing Service in the amount of $370.00; Joel Hostetler(electrician), $75.00, for repair to light at Hwy 20 entrance.
4) Presented for payment: Lori Loftis, $7.14, for filing of the annual Indiana Business Entity report for the HRHA. This maintains our non-profit (tax exempt) status.
5)To date 1 homeowner has remained delinquent on their 2010-2011 association dues and will be taken to collections.
Delinquent homeowners: Carters.
ARCHITECTURAL REVIEW: We have volunteers that will attempt to go door to door to finish the voting process.
COVENANT REVIEW: Reminder: As homeowners, try to keep the main roads free of vehicles so that plows may clear our snow covered roads.
OLD BUSINESS: Cynthia will be contacting AEP to install a dusk to dawn light off of Fail Road / Sportsman Lane.
NEW BUSINESS: We will be looking into placing reflectors coming into the main entrance off of Hwy 20. It is hard to see especially at night and depending on the weather conditions. The board voted and we welcome our newest board member Pat Cicero!
MEETING ADJOURNED: 8:05 PM
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Jim & Lori Loftis, Pat Cicero and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for November. We did not hold a December Meeting.
TREASURER'S REPORT: Reports were approved by all for November.
TREASURER REPORT: Lori submitted the treasurer report for November.
1) Horizon Bank's current balance is $2,250.70.
2) AEP:An electronic debit in the amount of $7.49 was made to AEP on November 29, 2010 for the month of November and in the amount of $7.78 on January 3rd for the month of December.
3) Bills paid since last meeting: Keen's Lawn-mowing Service in the amount of $370.00; Joel Hostetler(electrician), $75.00, for repair to light at Hwy 20 entrance.
4) Presented for payment: Lori Loftis, $7.14, for filing of the annual Indiana Business Entity report for the HRHA. This maintains our non-profit (tax exempt) status.
5)To date 1 homeowner has remained delinquent on their 2010-2011 association dues and will be taken to collections.
Delinquent homeowners: Carters.
ARCHITECTURAL REVIEW: We have volunteers that will attempt to go door to door to finish the voting process.
COVENANT REVIEW: Reminder: As homeowners, try to keep the main roads free of vehicles so that plows may clear our snow covered roads.
OLD BUSINESS: Cynthia will be contacting AEP to install a dusk to dawn light off of Fail Road / Sportsman Lane.
NEW BUSINESS: We will be looking into placing reflectors coming into the main entrance off of Hwy 20. It is hard to see especially at night and depending on the weather conditions. The board voted and we welcome our newest board member Pat Cicero!
MEETING ADJOURNED: 8:05 PM
BOARD: This is pending approval of minutes.
Monday, November 29, 2010
November Minute Meetings
MEETING CALLED TO ORDER: 7:30 PM
PRESENT: Board Members: Jim & Lori Loftis, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for October.
TREASURER'S REPORT: Reports were approved by all for October.
TREASURER REPORT: Lori submitted the treasurer report for October.
1) Horizon Bank's current balance is $2,635.97.
2) AEP:An electronic debit in the amount of $7.67 was made to AEP on November 1, 2010 for the month of October.
3) Bills: Presented payment for Keen's Lawnmowing Service in the amount of $370.00.
4) To date 1 homeowner has remained delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carters.
ARCHITECTURAL REVIEW: We have volunteers that will attempt to go door to door to finish the voting process.
COVENANT REVIEW: No new complaints or violations at this time.
OLD BUSINESS: The signage located off of HWY 20 has been fixed.
NEW BUSINESS: Cynthia is looking into having a dusk to dawn light placed at Fail Road, so that we may have a well lit entrance.
MEETING ADJOURNED: 8:05 PM
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Jim & Lori Loftis, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for October.
TREASURER'S REPORT: Reports were approved by all for October.
TREASURER REPORT: Lori submitted the treasurer report for October.
1) Horizon Bank's current balance is $2,635.97.
2) AEP:An electronic debit in the amount of $7.67 was made to AEP on November 1, 2010 for the month of October.
3) Bills: Presented payment for Keen's Lawnmowing Service in the amount of $370.00.
4) To date 1 homeowner has remained delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carters.
ARCHITECTURAL REVIEW: We have volunteers that will attempt to go door to door to finish the voting process.
COVENANT REVIEW: No new complaints or violations at this time.
OLD BUSINESS: The signage located off of HWY 20 has been fixed.
NEW BUSINESS: Cynthia is looking into having a dusk to dawn light placed at Fail Road, so that we may have a well lit entrance.
MEETING ADJOURNED: 8:05 PM
BOARD: This is pending approval of minutes.
Sunday, November 7, 2010
October Meeting Minutes
MEETING CALLED TO ORDER: 7:33 PM
PRESENT: Board Members: Jim & Lori Loftis, Ray Allen and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for September.
TREASURER'S REPORT: Reports were approved by all for September.
TREASURER REPORT: Lori submitted the treasurer report for September.
1) Horizon Bank's current balance is $4,627.64.
2) AEP:An electronic debit in the amount of $7.95 was made to AEP on October 4, 2010 for the month of October.
3) Bills: Keens has been paid for the month of September, $320.00 and General Insurance Services, $389.00 are presented for payment at this time.
4) To date 4 homeowners remain delinquent on their 2010-2011 association dues. The title company for the property at 4985 Hunter's Glen (Zimmerman) has contacted me and their dues will be paid after closing this Friday. A reminder letter was sent to each homeowner, informing them that if payment had not been received by the next Board meeting (October), the matter would be turned over to collection. I would suggest that we proceed with this plan.
Delinquent homeowners: Carter, Ketterer, Spencer and Zimmerman.
5) Attached is an updated directory for 2010-2011. Please let me know if there are any corrections to be made. I'd suggest that this be distributed via email (rather than via the web page) or with the minutes that are hand-delivered by Cynthia.
ARCHITECTURAL REVIEW: We currently need for the remaining 44 homeowners to place their vote in favor of or against the new proposal for the Architectural Control Committee. The actual document was placed on our website so that you may print it off and vote. We need to focus on completing this amendment.
COVENANT REVIEW: One violation was addressed to the board: 1) Boat being stored in driveway. We would like for the homeowner to store the boat in their garage or find other means of storage.
OLD BUSINESS: Down to Earth and Clearwater Well Findings were able to repair our front entrance sprinkler system. We have winterized it and look forward to utilizing it this summer. Jim was able to change the light on our HWY 20 entrance; but has found out that the sign does not have power and will require an electrician at $35/hr to find the problem and repair the line.
NEW BUSINESS: We and a few homeowners voted and have reelected Ray Allen to serve another term for Vice President. We currently have a Board Member opening. We hope to fill this position by our next meeting.
MEETING ADJOURNED: 8:07 PM
BOARD: This is pending approval of minutes.
Wednesday, September 22, 2010
September Meeting Minutes
MEETING CALLED TO ORDER: 7:35 PM
PRESENT: Board Members: J.& L. Loftis, R. Allen, M. Graves and C Smith.
MEETING MINUTES: Minutes were approved by all for August.
TREASURER'S REPORT: Reports were approved by all for August.
TREASURER REPORT: Lori submitted the treasurer report for August.
1) Horizon Bank's current balance is $4,580.59.
2) AEP:An electronic debit in the amount of $13.39 was made to AEP on Sept 2nd for the month of September.
3) Bills: Keens has been paid for the month of August in the amount of $320.00.
4) To date 9 homeowners remain delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carter, Ketterer, McSurley, Roberts, Spencer, Thomas, Winter, Woodham and Zimmerman.
ARCHITECTURAL REVIEW: We currently need for the remaining 44 homeowners to place their vote in favor of or against the new proposal for the Architectural Control Committee. The actual document was placed on our website so that you may print it off and vote. We would like to have this accomplished by our next meeting in October(Annual).
COVENANT REVIEW: One violation was addressed to the board: 1) Trash and/or Recycling containers left outside for long periods of time. Please store them in a timely fashion after pick-up.
OLD BUSINESS: Follow up from Down to Earth; they have more repairs to complete before the sprinkler system can be fully functional. We have informed Down to Earth that their work cannot exceed the 8 hour quote we received. If they can make a quicker diagnosis, then they must notify us with an update.
NEW BUSINESS: Cynthia will be receiving a quote from Down to Earth in maintaining the sprinkler system for spring/fall seasons. On the both sides of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.
Next meeting is our Annual Meeting; Ray Allen - Vice Pres and Mike Graves - Board Member hold positions on the board that are up for reelection. If you are interested in serving on the board, this would be a great opportunity for you to attend this meeting.
REMINDER: Trick or Treat for Halloween 2010 will be on Saturday, October 30th from 6p-7:30p... If you would like to participate in the evening, please place your outside lights on. Thank you!
MEETING ADJOURNED: 7:57 PM
BOARD: This is pending approval of minutes.
Thursday, August 19, 2010
August Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for June.
TREASURER'S REPORT: Reports were approved by all for June.
TREASURER REPORT: Lori submitted the treasurer report for June.
1) Horizon Bank's current balance is $4,763.98.
2) AEP:An electronic debit in the amount of $16.01 was made to AEP on July 6th for the month of July and another in the amount of $14.21 on August 2nd for the month of August.
3) Bills: Keens has been paid for the month of June. I am presenting the July bill in the amount of $470.00 for payment at this time. Clearwater Well has also been paid for repair work done at the Hwy 20 entrance.
4) To date 13 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Calvert, Carter, N Hodum, Ketterer, McSurley, Roberts, J Smith, Spencer, Thomas, Winter, Woodham, Woods, Zimmerman.
5) All homeowner's mentioned above will have until September 8th's board meeting to make arrangements to pay their dues with Lori Loftis, treasurer. After said time, items will be sent to collections and an attorney will send a letter to follow.
ARCHITECTURAL REVIEW: No new business. Board members will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.
COVENANT REVIEW: A few violations were addressed to the board: 1) Resident is storing their boat in the driveway, no recreational vehicles shall be out in open areas of the development. 2) Homeowners are parking in the street and/or roadway, this is utilized for temporary visitors and/or guests.
OLD BUSINESS: Clearwater repaired broken pipes. Down to Earth will be installing timers and relay switch to our 4 zones located at the HWY 20 entrance, estimated at $300. If this amount should exceed, it will presented to the board for further review.
NEW BUSINESS: Cynthia will be working with Down to Earth on finishing the sprinkler system. On the west side of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.
REMINDER: Fall is coming upon us. It will be time for us to discuss "Trick or Treat" date and times for Halloween 2010. Now that school has started and more children are out and about, please slow down when driving through the subdivision... Thank you!
MEETING ADJOURNED: 7:30 PM
BOARD: This is pending approval of minutes.
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