PURPOSE
This procedure establishes the process for the review and disposition of a complaint filed against a homeowner within the Hunter’s Run subdivision.
APPLICABILITY
This procedure shall apply to all homeowners of the Hunter’s Run subdivision.
OWNERSHIP AND APPROVAL
The Hunter’s Run Board of Directors shall have the authority to adopt and amend this Procedure.
APPLICABLE DOCUMENTS:
· 2006R-10196, Amendment and Restatement of the Protective Covenants, Conditions, and Restrictions of Hunter’s Run Development, Phase I and Phase II, dated 06/13/2006.
· Hunter’s Run Homeowners’ Association By-Laws, dated 99 Feb 23.
PROCEDURE:
1. A Homeowner shall present a complaint to the Board of Directors, in writing, and include as a minimum the homeowner’s name, address, and proposed violation of the protective covenants or by-laws.
2. The Board of Directors shall review the complaint as presented by the Homeowner and render a decision as to whether or not there is a violation of the protective covenants or by-laws.
3. If the Board of Directors determines that there is a violation of the protective covenants or by-laws, the Board of Directors shall send a compliance letter to the Homeowner that is in violation of the protective covenants or by-laws.
4. The Homeowner in violation of the protective covenants or by-laws shall comply in accordance with the stipulations as set forth in the compliance letter.
5. If the Homeowner in violation does not comply in accordance with the stipulations as set forth in the compliance letter, the Board of Directors shall turn the matters over to an attorney for enforcement.
Thursday, May 6, 2010
Monday, May 3, 2010
May Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Report were approved by all for April.
TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $2,571.73.
2) AEP:An electronic debit in the amount of $17.61 was made to AEP today (5/3/10)for the month of May.
3) Bills to pay: No bills are presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One paid from the date of foreclosure (11/20/09) forward 2009-2010, and the full $75.00 for the 2010-2011 dues. Suggest that we write off the balance of the 2009-2010 dues that were not paid, so that the new homeowner begins with a zero balance next year.
5) To date 31 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Calvert, Carter, Diedrich, Fonte, Heeg, N Hodum, T Hodum, Jarnutowski, Jurkowski, Ketterer, Koegler, McSurley, Newcomb, Pedulla, Roberts, Romstadt, Ruth, J Smith, Spencer, Thomas, Werner, Winscher, Winter, Woodham, Woods, Wroblewski, Zimmerman.
ARCHITECTURAL REVIEW: Brandi Spoor was requesting how to go about doing an addition. Jim will follow up on her plans.
COVENANT REVIEW: No complaints or violations were brought to the board at this time.
OLD BUSINESS: Creations will be giving us an estimate on the well at the front entrance. Down to Earth will be able to assess the sprinkle system from there.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
Unless someone would like to host a subdivision GARAGE SALE this year. There will not be one...
NEXT MEETING: June 7, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:40 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Report were approved by all for April.
TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $2,571.73.
2) AEP:An electronic debit in the amount of $17.61 was made to AEP today (5/3/10)for the month of May.
3) Bills to pay: No bills are presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One paid from the date of foreclosure (11/20/09) forward 2009-2010, and the full $75.00 for the 2010-2011 dues. Suggest that we write off the balance of the 2009-2010 dues that were not paid, so that the new homeowner begins with a zero balance next year.
5) To date 31 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Calvert, Carter, Diedrich, Fonte, Heeg, N Hodum, T Hodum, Jarnutowski, Jurkowski, Ketterer, Koegler, McSurley, Newcomb, Pedulla, Roberts, Romstadt, Ruth, J Smith, Spencer, Thomas, Werner, Winscher, Winter, Woodham, Woods, Wroblewski, Zimmerman.
ARCHITECTURAL REVIEW: Brandi Spoor was requesting how to go about doing an addition. Jim will follow up on her plans.
COVENANT REVIEW: No complaints or violations were brought to the board at this time.
OLD BUSINESS: Creations will be giving us an estimate on the well at the front entrance. Down to Earth will be able to assess the sprinkle system from there.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
Unless someone would like to host a subdivision GARAGE SALE this year. There will not be one...
NEXT MEETING: June 7, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:40 PM
Tuesday, April 20, 2010
April Meeting Minutes
MEETING CALLED TO ORDER: 7:07 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for March.
TREASURER REPORT: Lori submitted the treasurer report for March.
1) Horizon Bank's current balance is $3,096.31.
2) AEP:An electronic debit in the amount of $20.31 was made to AEP on 3/05/10 for the month of March. An electronic debit in the amount of $17.08 will be made on 4/01/10 for the month of April.
3) Bills to pay: Reimbursement to Lori Loftis for copy costs and materials for annual dues mail-out (Staples, $118.97). A check in the amount of $88.96 was paid to the U.S. Postal Service for mailing costs. A bill from General Insurance Services, Inc. in the amount of $388.00 is presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One will pay only from the date of foreclosure (11/20/09) forward, so it is unlikely that we will recover the full dues for 2009 or the $50.00 that was spent on lawn maintenance for this property when it sat empty.
5) Payment was received from all delinquent homeowners for the 2009-2010 billing year. Dues have been mailed to all homeowners for the 2010-2011 billing year, to be paid by May 1st.
5)Taxes for 2009 have been submitted.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: Had a few complaints from homeowners: a)Recklessness of gas powered toys driven by juveniles through the subdivision. Resolution: Board is requesting this complaint to be enforced by the sheriff dept, site as you may for recklessness endangerment of others. Check yourself, the speed limit is 20 mph. b) Littering of empty water bottles and candy wrappers on lawns. Be courteous and respectful of other properties by picking up trash.
OLD BUSINESS: Cynthia is having the sprinkler system at the front signage to be looked at by "Down to Earth" landscaping.
NEW BUSINESS: Lawn Care Services for 2010. Keen's Lawn Service quoted the same price as last year. All approved the motion to stay with Keen's.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
ADJOURN: Motion made to adjourn meeting at 7:52pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for March.
TREASURER REPORT: Lori submitted the treasurer report for March.
1) Horizon Bank's current balance is $3,096.31.
2) AEP:An electronic debit in the amount of $20.31 was made to AEP on 3/05/10 for the month of March. An electronic debit in the amount of $17.08 will be made on 4/01/10 for the month of April.
3) Bills to pay: Reimbursement to Lori Loftis for copy costs and materials for annual dues mail-out (Staples, $118.97). A check in the amount of $88.96 was paid to the U.S. Postal Service for mailing costs. A bill from General Insurance Services, Inc. in the amount of $388.00 is presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One will pay only from the date of foreclosure (11/20/09) forward, so it is unlikely that we will recover the full dues for 2009 or the $50.00 that was spent on lawn maintenance for this property when it sat empty.
5) Payment was received from all delinquent homeowners for the 2009-2010 billing year. Dues have been mailed to all homeowners for the 2010-2011 billing year, to be paid by May 1st.
5)Taxes for 2009 have been submitted.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: Had a few complaints from homeowners: a)Recklessness of gas powered toys driven by juveniles through the subdivision. Resolution: Board is requesting this complaint to be enforced by the sheriff dept, site as you may for recklessness endangerment of others. Check yourself, the speed limit is 20 mph. b) Littering of empty water bottles and candy wrappers on lawns. Be courteous and respectful of other properties by picking up trash.
OLD BUSINESS: Cynthia is having the sprinkler system at the front signage to be looked at by "Down to Earth" landscaping.
NEW BUSINESS: Lawn Care Services for 2010. Keen's Lawn Service quoted the same price as last year. All approved the motion to stay with Keen's.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
ADJOURN: Motion made to adjourn meeting at 7:52pm. All approved motion.
BOARD: This is pending approval of minutes.
Friday, March 19, 2010
March Meeting Minutes
MEETING CALLED TO ORDER: 7:10 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Mike Graves.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,847.66.
2) We had received payment from four of the homeowners that were delinqunet on their dues. To date, 1 homeowner have still not paid their annual dues, in spite of courtesy reminder letter was sent requiring payment by March 1. The covenants state that a lien may be placed on these properties for non-payment. Proceeding with a lien on this property is recommended at this time. The board has agreed to try to contact homeowner Daryl Spencer one more time, and then begin the lien process.
3) AEP:An electronic debit in the amount of $21.87 was made to AEP on 2/14/10 for the month of February. An electronic debit in the amount of $20.31 will be made on 3/5/10. Since the electric has been repaired at the HWY 20 entrance our kilowatt usage has almost doubled, hence the increase in the monthly bill.
4) Bills to pay: None at this time.
5) New Financial Business: Dues for 2010-2011 will be mailed to all homeowners on April 1st, 2010, with a May 1st, 2010 due date. Homeowners will be advised to send payment via U.S. mail or hand-deliver to me or any other Board member in person. I want to discourage homeowners from leaving checks in my mailbox, where they can be easily lost or inadvertently collected with the federal mail. I would also submit that after 90 days, lien action be pursued against any delinquent homeowners. I will draft a cover letter to accompany each invoice so that each homeowner has a reminder of the process. I will also be filing the 2009 taxes in the next month.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: No new violations at this time.
OLD BUSINESS: None to discuss at this time.
NEW BUSINESS: The board has agreed to accept John Lake's amendment to the Architectural Review Committee as written, and agreed that it would be sent out the homeowners for a vote on April 1st along with the 2010-2011 dues invoices. A copy of the current covenants and an updated directory will also accompany this mailing. The Board agreed to pay the extra cost of mailing this large packet to all homeowners, rather than doing several small mailings.
ADJOURN: Motion made to adjourn meeting at 7:00pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Mike Graves.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,847.66.
2) We had received payment from four of the homeowners that were delinqunet on their dues. To date, 1 homeowner have still not paid their annual dues, in spite of courtesy reminder letter was sent requiring payment by March 1. The covenants state that a lien may be placed on these properties for non-payment. Proceeding with a lien on this property is recommended at this time. The board has agreed to try to contact homeowner Daryl Spencer one more time, and then begin the lien process.
3) AEP:An electronic debit in the amount of $21.87 was made to AEP on 2/14/10 for the month of February. An electronic debit in the amount of $20.31 will be made on 3/5/10. Since the electric has been repaired at the HWY 20 entrance our kilowatt usage has almost doubled, hence the increase in the monthly bill.
4) Bills to pay: None at this time.
5) New Financial Business: Dues for 2010-2011 will be mailed to all homeowners on April 1st, 2010, with a May 1st, 2010 due date. Homeowners will be advised to send payment via U.S. mail or hand-deliver to me or any other Board member in person. I want to discourage homeowners from leaving checks in my mailbox, where they can be easily lost or inadvertently collected with the federal mail. I would also submit that after 90 days, lien action be pursued against any delinquent homeowners. I will draft a cover letter to accompany each invoice so that each homeowner has a reminder of the process. I will also be filing the 2009 taxes in the next month.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: No new violations at this time.
OLD BUSINESS: None to discuss at this time.
NEW BUSINESS: The board has agreed to accept John Lake's amendment to the Architectural Review Committee as written, and agreed that it would be sent out the homeowners for a vote on April 1st along with the 2010-2011 dues invoices. A copy of the current covenants and an updated directory will also accompany this mailing. The Board agreed to pay the extra cost of mailing this large packet to all homeowners, rather than doing several small mailings.
ADJOURN: Motion made to adjourn meeting at 7:00pm. All approved motion.
BOARD: This is pending approval of minutes.
Sunday, January 31, 2010
January Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for December.
TREASURER REPORT: Lori submitted the treasurer report for December.
1) Horizon Bank's current balance is $2,703.61.
2) To date, 5 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that 3 homeowners had not received invoices back in April and they have been notified. One of these three homeowners has responded by sending in a check for $75.00. This amount will be deposited later this week.
*** When the lien is assessed to your home it will cost approximately $450-$500 for lawyer, dues, filing fees and title insurance.
Motion approved by all.
3) An electronic debit in the amount of $13.89 was made to AEP on 1/4/10 for the month of January. Checks were re-ordered through Horizon in the amount of $25.00.
4) Bills to pay: Reimbursement to Jim Loftis for materials to repair sign at Hwy 20.
5) An invoice has been paid by Bank of America (c/o Preferred Realty Group) for homeowner's dues and cost of lawn maintenance for property at 0873 E. Sportsman Ln. (total paid $125.00). This amount will be deposited later this week.
ARCHITECTURAL REVIEW: We are seeing if Gene Jonas filed with the court house a newly submitted architectural committee representation.
COVENANT REVIEW: We are asking everyone to abide by the dog agreement to have your dog on a leash at all times or to put in place an underground fence for your dog so that they may remain in your yard.
Be respectful of your neighbors belongings.
OLD BUSINESS: a) Sprinkler system was not accomplished due to the weather. Cynthia will contact " Down to Earth" when weather permits. b) Street lights at Hwy 20 entrance, Fail Road entrance and placed in the subdivision will require a private contractor or AEP. If you are interested, please submit a letter to the committee that you would like to have a light. This is something the homeowners would have to pay for.
NEW BUSINESS: Architectual Review Committee revision - John will be drafting the revision and again this will require 75% of the homeowner's signature. Directory and delivery of covenants will be issued in the month of February. Sorry for the delay. We are working on coming up with a form for changes and/or suggestions. We may try and place something on our website as well.
ADJOURN: Motion made to adjourn meeting at 8:30pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for December.
TREASURER REPORT: Lori submitted the treasurer report for December.
1) Horizon Bank's current balance is $2,703.61.
2) To date, 5 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that 3 homeowners had not received invoices back in April and they have been notified. One of these three homeowners has responded by sending in a check for $75.00. This amount will be deposited later this week.
*** When the lien is assessed to your home it will cost approximately $450-$500 for lawyer, dues, filing fees and title insurance.
Motion approved by all.
3) An electronic debit in the amount of $13.89 was made to AEP on 1/4/10 for the month of January. Checks were re-ordered through Horizon in the amount of $25.00.
4) Bills to pay: Reimbursement to Jim Loftis for materials to repair sign at Hwy 20.
5) An invoice has been paid by Bank of America (c/o Preferred Realty Group) for homeowner's dues and cost of lawn maintenance for property at 0873 E. Sportsman Ln. (total paid $125.00). This amount will be deposited later this week.
ARCHITECTURAL REVIEW: We are seeing if Gene Jonas filed with the court house a newly submitted architectural committee representation.
COVENANT REVIEW: We are asking everyone to abide by the dog agreement to have your dog on a leash at all times or to put in place an underground fence for your dog so that they may remain in your yard.
Be respectful of your neighbors belongings.
OLD BUSINESS: a) Sprinkler system was not accomplished due to the weather. Cynthia will contact " Down to Earth" when weather permits. b) Street lights at Hwy 20 entrance, Fail Road entrance and placed in the subdivision will require a private contractor or AEP. If you are interested, please submit a letter to the committee that you would like to have a light. This is something the homeowners would have to pay for.
NEW BUSINESS: Architectual Review Committee revision - John will be drafting the revision and again this will require 75% of the homeowner's signature. Directory and delivery of covenants will be issued in the month of February. Sorry for the delay. We are working on coming up with a form for changes and/or suggestions. We may try and place something on our website as well.
ADJOURN: Motion made to adjourn meeting at 8:30pm. All approved motion.
BOARD: This is pending approval of minutes.
Tuesday, December 15, 2009
December Meeting Minutes
MEETING CALLED TO ORDER: 7:05PM
PRESENT: Board Members present: Lori Loftis, Jim Loftis, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for November.
TREASURER REPORT: Lori submitted the treasurer report for December.
1)Horizon Bank's current balance is $3704.64.
2)To date, 5 homeowners have still not paid their annual dues, in spite of the fact that courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that three homeowners had not received invoices back in April and they have been notified. Motion to place lien on homeowner's, motion approved by all.
3)An electronic debit in the amount of $9.82 was made to AEP on 11/30/09 for the month of December.
4)Bills to pay: Electrician $450.00 for troubleshooting and fixing electrical problem at the U.S. 20 entrance. Keen's Lawn mowing Service $305.00. Reimbursement for Business Entity Filing Fee $7.14 to Treasurer. Checks will need to be re-ordered soon.
5)An invoice has been submitted to Bank of America for homeowner's dues and cost of lawn maintenance for property at 0873 E Sportsman Ln totaling $125.00.
ARCHITECTURAL REVIEW: We will draft up documentation that will require 75% of the homeowner's signatures. We are requesting that homeowner's from Phase I, Phase II and when Phase III is 50% complete, we would like two people from each Phase to serve on the review board but this property must be their primary residence. Also one family member from Jonas family of his choosing.
CONVENANT REVIEW: Garbage cans. Set the example and clean up the garbage cans after pick up.
OLD BUSINESS: Power to the pump and electrical box was fixed. Street sign to Winchester/Sportsman Lane was put into place. We cannot place the Children at Play signage due to the liability it would place on the homeowner.
NEW BUSINESS: Jim will be contacting a carpenter to repair rails on sign at HWY 20 entrance, we are also looking into having the posts vinyl instead of wood. Cynthia will be contacting "Down to Earth" to receive an estimate to fix the sprinkler system at the HWY 20 entrance sign as well. Lori will be contacting county about placing street lights at both entrances.
ADJOURN: Motion made to adjourn meeting at 7:45PM. All approved motion.
Board: This is pending approval of minutes.
PRESENT: Board Members present: Lori Loftis, Jim Loftis, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for November.
TREASURER REPORT: Lori submitted the treasurer report for December.
1)Horizon Bank's current balance is $3704.64.
2)To date, 5 homeowners have still not paid their annual dues, in spite of the fact that courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that three homeowners had not received invoices back in April and they have been notified. Motion to place lien on homeowner's, motion approved by all.
3)An electronic debit in the amount of $9.82 was made to AEP on 11/30/09 for the month of December.
4)Bills to pay: Electrician $450.00 for troubleshooting and fixing electrical problem at the U.S. 20 entrance. Keen's Lawn mowing Service $305.00. Reimbursement for Business Entity Filing Fee $7.14 to Treasurer. Checks will need to be re-ordered soon.
5)An invoice has been submitted to Bank of America for homeowner's dues and cost of lawn maintenance for property at 0873 E Sportsman Ln totaling $125.00.
ARCHITECTURAL REVIEW: We will draft up documentation that will require 75% of the homeowner's signatures. We are requesting that homeowner's from Phase I, Phase II and when Phase III is 50% complete, we would like two people from each Phase to serve on the review board but this property must be their primary residence. Also one family member from Jonas family of his choosing.
CONVENANT REVIEW: Garbage cans. Set the example and clean up the garbage cans after pick up.
OLD BUSINESS: Power to the pump and electrical box was fixed. Street sign to Winchester/Sportsman Lane was put into place. We cannot place the Children at Play signage due to the liability it would place on the homeowner.
NEW BUSINESS: Jim will be contacting a carpenter to repair rails on sign at HWY 20 entrance, we are also looking into having the posts vinyl instead of wood. Cynthia will be contacting "Down to Earth" to receive an estimate to fix the sprinkler system at the HWY 20 entrance sign as well. Lori will be contacting county about placing street lights at both entrances.
ADJOURN: Motion made to adjourn meeting at 7:45PM. All approved motion.
Board: This is pending approval of minutes.
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