September Meeting Minutes

MEETING CALLED TO ORDER: 7:35 PM
PRESENT: Board Members: J.& L. Loftis, R. Allen, M. Graves and C Smith.

MEETING MINUTES: Minutes were approved by all for August.
TREASURER'S REPORT: Reports were approved by all for August.

TREASURER REPORT: Lori submitted the treasurer report for August.
1) Horizon Bank's current balance is $4,580.59.
2) AEP:An electronic debit in the amount of $13.39 was made to AEP on Sept 2nd for the month of September.
3) Bills: Keens has been paid for the month of August in the amount of $320.00.
4) To date 9 homeowners remain delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carter, Ketterer, McSurley, Roberts, Spencer, Thomas, Winter, Woodham and Zimmerman.

ARCHITECTURAL REVIEW: We currently need for the remaining 44 homeowners to place their vote in favor of or against the new proposal for the Architectural Control Committee. The actual document was placed on our website so that you may print it off and vote. We would like to have this accomplished by our next meeting in October(Annual).

COVENANT REVIEW: One violation was addressed to the board: 1) Trash and/or Recycling containers left outside for long periods of time. Please store them in a timely fashion after pick-up.

OLD BUSINESS: Follow up from Down to Earth; they have more repairs to complete before the sprinkler system can be fully functional. We have informed Down to Earth that their work cannot exceed the 8 hour quote we received. If they can make a quicker diagnosis, then they must notify us with an update.

NEW BUSINESS: Cynthia will be receiving a quote from Down to Earth in maintaining the sprinkler system for spring/fall seasons. On the both sides of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.
Next meeting is our Annual Meeting; Ray Allen - Vice Pres and Mike Graves - Board Member hold positions on the board that are up for reelection. If you are interested in serving on the board, this would be a great opportunity for you to attend this meeting.

REMINDER: Trick or Treat for Halloween 2010 will be on Saturday, October 30th from 6p-7:30p... If you would like to participate in the evening, please place your outside lights on. Thank you!

MEETING ADJOURNED: 7:57 PM
BOARD: This is pending approval of minutes.

August Meeting Minutes

MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for June.
TREASURER'S REPORT: Reports were approved by all for June.

TREASURER REPORT: Lori submitted the treasurer report for June.
1) Horizon Bank's current balance is $4,763.98.
2) AEP:An electronic debit in the amount of $16.01 was made to AEP on July 6th for the month of July and another in the amount of $14.21 on August 2nd for the month of August.
3) Bills: Keens has been paid for the month of June. I am presenting the July bill in the amount of $470.00 for payment at this time. Clearwater Well has also been paid for repair work done at the Hwy 20 entrance.
4) To date 13 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Calvert, Carter, N Hodum, Ketterer, McSurley, Roberts, J Smith, Spencer, Thomas, Winter, Woodham, Woods, Zimmerman.
5) All homeowner's mentioned above will have until September 8th's board meeting to make arrangements to pay their dues with Lori Loftis, treasurer. After said time, items will be sent to collections and an attorney will send a letter to follow.

ARCHITECTURAL REVIEW: No new business. Board members will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.

COVENANT REVIEW: A few violations were addressed to the board: 1) Resident is storing their boat in the driveway, no recreational vehicles shall be out in open areas of the development. 2) Homeowners are parking in the street and/or roadway, this is utilized for temporary visitors and/or guests.

OLD BUSINESS: Clearwater repaired broken pipes. Down to Earth will be installing timers and relay switch to our 4 zones located at the HWY 20 entrance, estimated at $300. If this amount should exceed, it will presented to the board for further review.

NEW BUSINESS: Cynthia will be working with Down to Earth on finishing the sprinkler system. On the west side of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.

REMINDER: Fall is coming upon us. It will be time for us to discuss "Trick or Treat" date and times for Halloween 2010. Now that school has started and more children are out and about, please slow down when driving through the subdivision... Thank you!

MEETING ADJOURNED: 7:30 PM
BOARD: This is pending approval of minutes.

June Meeting Minutes

MEETING CALLED TO ORDER: 7:04 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for May.
TREASURER'S REPORT: Report were approved by all for May.

TREASURER REPORT: Lori submitted the treasurer report for May.
1) Horizon Bank's current balance is $5,127.30.
2) AEP:An electronic debit in the amount of $16.49 was made to AEP on June 1st for the month of June.
3) Bills: Keens has been paid for the month of April. I am presenting the May bill, as well as a bill for lawn care services at 0873 Sportsman, for payment at this time.
4) To date 19 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Boyan, Calvert, Carter, N Hodum, Jarnutowski, Ketterer, McSurley, Pedulla, Roberts, Romstadt, J Smith, Spencer, Thomas, Winscher, Winter, Woodham, Woods, Zimmerman.
5) One homeowner's dues check was returned for non-sufficient funds. Recommend that they be re-billed in the amount of $90 ($75 dues plus $15 returned check charge).

ARCHITECTURAL REVIEW: No new business. The board will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.

COVENANT REVIEW: A few complaints were brought to the board: 1)Respect other homeowners property as you are walking through their yards. 2) Do not use mailboxes as a garbage cans.

OLD BUSINESS: Clearwater gave us an estimate on the well at the front entrance. Electricity was able to be ran to the well but the existing pump does not work and will have to replaced. The cost for the pump will be $870. Down to Earth will be able to assess the sprinkle system after the pump is fixed.

NEW BUSINESS: No new business at this time.

REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!


NEXT MEETING: August 11, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:25 PM

Architectural Committee Vote

This is a document that we had placed in your packet, along with the directory and dues. The board members will be coming around for your vote: "in favor of" or "not in favor of" for the revised Architectural Committee Board Members. If you would like, please print off a copy and check mark one of the above. Thanks for your cooperation!

Review and Disposition of a Complaint

PURPOSE

This procedure establishes the process for the review and disposition of a complaint filed against a homeowner within the Hunter’s Run subdivision.

APPLICABILITY

This procedure shall apply to all homeowners of the Hunter’s Run subdivision.

OWNERSHIP AND APPROVAL

The Hunter’s Run Board of Directors shall have the authority to adopt and amend this Procedure.

APPLICABLE DOCUMENTS:

· 2006R-10196, Amendment and Restatement of the Protective Covenants, Conditions, and Restrictions of Hunter’s Run Development, Phase I and Phase II, dated 06/13/2006.

· Hunter’s Run Homeowners’ Association By-Laws, dated 99 Feb 23.

PROCEDURE:

1. A Homeowner shall present a complaint to the Board of Directors, in writing, and include as a minimum the homeowner’s name, address, and proposed violation of the protective covenants or by-laws.

2. The Board of Directors shall review the complaint as presented by the Homeowner and render a decision as to whether or not there is a violation of the protective covenants or by-laws.

3. If the Board of Directors determines that there is a violation of the protective covenants or by-laws, the Board of Directors shall send a compliance letter to the Homeowner that is in violation of the protective covenants or by-laws.

4. The Homeowner in violation of the protective covenants or by-laws shall comply in accordance with the stipulations as set forth in the compliance letter.

5. If the Homeowner in violation does not comply in accordance with the stipulations as set forth in the compliance letter, the Board of Directors shall turn the matters over to an attorney for enforcement.

May Meeting Minutes

MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Report were approved by all for April.

TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $2,571.73.
2) AEP:An electronic debit in the amount of $17.61 was made to AEP today (5/3/10)for the month of May.
3) Bills to pay: No bills are presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One paid from the date of foreclosure (11/20/09) forward 2009-2010, and the full $75.00 for the 2010-2011 dues. Suggest that we write off the balance of the 2009-2010 dues that were not paid, so that the new homeowner begins with a zero balance next year.
5) To date 31 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Calvert, Carter, Diedrich, Fonte, Heeg, N Hodum, T Hodum, Jarnutowski, Jurkowski, Ketterer, Koegler, McSurley, Newcomb, Pedulla, Roberts, Romstadt, Ruth, J Smith, Spencer, Thomas, Werner, Winscher, Winter, Woodham, Woods, Wroblewski, Zimmerman.

ARCHITECTURAL REVIEW: Brandi Spoor was requesting how to go about doing an addition. Jim will follow up on her plans.

COVENANT REVIEW: No complaints or violations were brought to the board at this time.

OLD BUSINESS: Creations will be giving us an estimate on the well at the front entrance. Down to Earth will be able to assess the sprinkle system from there.

NEW BUSINESS: No new business at this time.

REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!

Unless someone would like to host a subdivision GARAGE SALE this year. There will not be one...

NEXT MEETING: June 7, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:40 PM

Amendment and Restatement of the Protective Covenants, Conditions and Restrictions of Hunter's Run Development, Phase I and Phase II