Quarterly Meeting July- Sept 2012

MEETING CALLED TO ORDER: October 15, 2012 @ 7:35pm

PRESENT: Board Members: Lori Loftis, John Lake, Ray Allen, Pat Cicero and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since August.

1) Horizon Bank's current balance is $2,115.55. 

2) AEP:An electronic debit in the amount of $35.44 was made to AEP on 9/4/12 for the month of August, $49.15 on 10/1/12 for the month of September.

3) Bills paid since last meeting: Joel Hostetler - Electrician ($90) for repair to lighting at Hwy 20 entrance due to lightning strike, Keen's Lawnmowing ($930) for lawn service in July, August, and September.

4) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.

6) New Business:

           a. Quote for LED lighting at Hwy 20 entrance

           b. Quote for replacements signs at both entrances.

           c.  On-line Quickbooks

                 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.- we received a quote for $2,500 for both signs. (Stucco)
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.
• Halloween, October 31 from 6p-7:30p

NEW BUSINESS:

• Please be aware of the Curfew Indiana Laws which states that:

           15 and under is 11:00p from (Mon-Sun)

           15-17 11:00p from (Mon-Sun); except Fri-Sat 1am

• Currently we have any annual HOA of $75 and will estimate and added assessment of $50 to cover the signs and lighting system.  So May's 2013 HOA fees would be $125.00.

BOARD: This is pending approval

Quarterly Meeting Minutes Apr-Jun 2012

MEETING CALLED TO ORDER: August 13, 2012 @ 7:35pm

PRESENT: Board Members: Lori Loftis, John Lake, Ray Allen, Jim Loftis and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since April.

1) Horizon Bank's current balance is $3,220.14. I have two more homeowner's checks to deposit($150.00 total), which will bring our current balance to $3,370.14.

2) AEP:An electronic debit in the amount of $54.91 was made to AEP on 4/30/12 for the month of April, $51.69 on 5/31/12 for the month of May, and $48.36 on 7/2/12 for the month of June and $25.05 for the month of July.

3) Bills paid since last meeting: Down to Earth ($253)for repair of the sprinkler system at Hwy 20, Lori Loftis ($84.68) reimbursement for mailing supplies, postage, neighborhood garage sale ad placement, and signage), Keen's Lawn mowing Service ($1,779.76) for lawn care services including mulch for March, April, May and June.

4) Presented for payment: Keen's for July ($410) and Joel Hostetler - Electrician ($90) for repair to lighting at Hwy 20 entrance due to lightning strike. 

5) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.

6) New Business:

           a. Quote for LED lighting at Hwy 20 entrance

           b. Quote for replacements signs at both entrances.

                 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting.
• Paving the roads.

NEW BUSINESS:

•  Lighting at Hwy 20
• Signs at both entrances
• Sheds
• Halloween (Sumday,October 28, 2012 from 6-7:30p) same as LaPorte

BOARD: This is pending approval

Quarterly Meeting Jan-Mar 2012

MEETING CALLED TO ORDER: April 9, 2012 @ 7:40pm

PRESENT: Board Members: Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since January.

1) Horizon Bank's current balance is $1,375.19

2) AEP:An electronic debit in the amount of $65.01 was made to AEP on 2/2/12 for the month of January, $61.20 on 3/2/12 for the month of February, and $64.16 for the month of March.

3) Bills paid since last meeting: Down to Earth ($89) for repair and winterization of the sprinkler system at Hwy 20, Cynthia Smith ($30.05 supplies, postage reimbursement), and U.S. Post Office ($45.00) and General Insurance Service ($510.00)

4) Presented for payment: . Lori Loftis ($50.46 for invoice mailing supplies and $7.14 for Business Entity registration fee, total reimbursement = $57.60).

5) Annual dues were mailed out on Monday, April 9th with a May 15th due date.
6) New Business:
           a. Taxes to be filed this week
           b. 2012-2013 dues that are more than 90 days past due ( after August 15, 2012) will be turned
                to Allied National, which specializes in the collection of homeowners association dues.
                Late payments will not only be referred for collection but an additional $40 processing
                fee will be assessed. In the case of economic hardship, a payment plan can be established.

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting.
• Paving the roads

NEW BUSINESS:

•  Maintaining lawn care through Keen's Lawn Service 

BOARD: This is pending approval of minutes. 

January Meeting Minutes 2012

MEETING CALLED TO ORDER: January 9,2012 @ 7:35pm
PRESENT: Board Members: Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.


TREASURER REPORT: Lori submitted the treasurer report since October.
1) Horizon Bank's current balance is $1,949.61.
2) AEP:An electronic debit in the amount of $57.77 was made to AEP on 10/31/11 for the month of October, $62.40 on 11/28/11 for the month of November, and $69.73 for the month. 
3) Bills paid since last meeting: Keen's Lawn- mowing Service for September ($330) and October ($485).
4) Presented for payment: Down to Earth ($89) for repair and winterization of the sprinkler system at Hwy 20.
5)To date 6 of the homeowners have not paid their 2011-2012 dues

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.
• Looking into different lighting for the front entrance off of Hwy 20.

NEW BUSINESS:

•  Taxes will be filed in March.
•  2012 - 2013 dues in the amount of $75.00 will be mailed April 1st with a May 1st due date.  For each month that payment is late a $10 late fee will be added to the total due.  For the new year, after 3 months - we will be turning all delinquent dues and late fees over to collections.  

BOARD: This is pending approval of minutes.

October Meeting Minutes

MEETING CALLED TO ORDER: October 10,2011 @ 7:35pm
PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Pat Cicero and Cynthia Smith.


TREASURER REPORT: Lori submitted the treasurer report for September.
1) Horizon Bank's current balance is $2,954.51.
2) AEP:An electronic debit in the amount of $46.40 was made by AEP on 10/3/11 for the month of September.  Note: The new, brighter lights at the Hwy 20 entrance use more electricity, hence the increase. 
3) Bills paid since last meeting: General Insurance Services ($389.00).
4) Presented for payment: Keen's Lawn-mowing Service for September ($330.00)
5)To date 7 of the homeowners have not paid their 2011-2012 dues (Beam, Evans, N.Hodum, Kendrick, McSurley, S.Roberts, Sass, Sill and Spencer). These delinquent homeowners are now over 150 days past due and late fees in the amount of $10.00/month will be assessed. For dues paid in the month of October the total amount due is $125.00. If anyone is experiencing financial hardship, please make arrangements with Lori Loftis.

ARCHITECTURAL REVIEW COMMITTEE REPORT: Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.


OLD BUSINESS:We have had multiple complaints in regards to both Hunter's Run signs.  We are aware of the problem and are continually looking for ways to improve both signs.  We do not want a temporary fix but a more permanent one.  We look at the beginning of next year as weather permits.  This maybe expensive.

NEW BUSINESS: Election time of board members: all present voted Lori Loftis (treasurer) and John Lake (board member) will remain on the board for another term (2011-2013).  Thank you!

BOARD: This is pending approval of minutes.

September Meeting Minutes

MEETING CALLED TO ORDER: 7:34pm
PRESENT: Board Members: Jim Loftis, Lori Loftis, Ray Allen and John Lake and Cynthia Smith.

MEETING MINUTES:  Minutes were approved by all for June/July/August.
TREASURER'S MINUTE REPORTS:  Reports were approved by all for June/July/August.

TREASURER REPORT: Lori submitted the treasurer report for August.
1) Horizon Bank's current balance is $4,126.86
2) AEP:An electronic debit in the amount of $26.96 was made by AEP on 9/2/11 for the month of August.
3) Bills to be paid: Keen's Lawn-mowing Service for the month of August ($385) and Joel Hostetler ( sign lighting at Hwy 20, $400).
4) To date 7 of the homeowners have not paid their 2011-2012 dues (Beam, N.Hodum, McSurley, S.Roberts, Sass, Sill and Spencer). These delinquent homeowners are now over 120 days past due and late fees in the amount of $10/month will be assessed. For dues paid in the month of September the total amount due is $115.00. If anyone is experiencing financial hardship, please make arrangements with Lori Loftis.

ARCHITECTURAL REVIEW:  Nothing new has been reported at this time.

COVENANT REVIEW:  No new violations have been reported at this time.

OLD BUSINESS: We are looking into another bid for painting of signage at both entrances.

NEW BUSINESS: We have our quarterly meeting in October. If anyone is interested in holding a position on the board, please attend our upcoming meeting on October 3. The positions of treasurer & board member will be available for a 2 year term.

TRICK OR TREAT will be held on Friday, October 28th from 6pm-7:30pm.

BOARD: This is pending approval of minutes.

August Meeting Minutes

MEETING CALLED TO ORDER: We did not have a quorum for our meeting.
PRESENT: Board Members: Jim Loftis, Lori Loftis, and Ray Allen.


TREASURER REPORT: Lori submitted the treasurer report for June.
1) Horizon Bank's current balance is $4,670.86.
2) AEP:An electronic debit in the amount of $30.19 was made by AEP on 7/5/11 for the month of June and for $30.82 on 8/1/11 for the month of July.
3) Bills to be paid: Keen's Lawn-mowing Service for the month of June ($500) and Down to Earth (sprinkler system, $74).
4) To date 11 of the homeowners have not paid their 2011-2012 dues (Beam, Carter, Evans, N.Hodum, Kendrick, McSurley, S.Roberts, Sass, Sill and Spencer). These delinquent homeowners are now over 90 days past due and late fees in the amount of $30.00 will be assessed. For dues paid in the month of August the total amount due is $105.00. If anyone is experiencing financial hardship, please make arrangements with Lori Loftis.

OLD BUSINESS: The Board has unanimously decided to proceed with the proposed plan to improve the lighting at the Hwy 20 entrance for the quoted price of $450. Jim will contact the electrician to get this process started as soon as possible. He is also pursuing additional bids for having the signs repainted (initial bid was $775 for both signs).


BOARD: This is pending approval of minutes.