Tuesday, December 15, 2009

December Meeting Minutes

MEETING CALLED TO ORDER: 7:05PM
PRESENT: Board Members present: Lori Loftis, Jim Loftis, Mike Graves and Cynthia Smith.

MEETING MINUTES: Minutes were approved by all for November.

TREASURER REPORT: Lori submitted the treasurer report for December.
1)Horizon Bank's current balance is $3704.64.
2)To date, 5 homeowners have still not paid their annual dues, in spite of the fact that courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that three homeowners had not received invoices back in April and they have been notified. Motion to place lien on homeowner's, motion approved by all.
3)An electronic debit in the amount of $9.82 was made to AEP on 11/30/09 for the month of December.
4)Bills to pay: Electrician $450.00 for troubleshooting and fixing electrical problem at the U.S. 20 entrance. Keen's Lawn mowing Service $305.00. Reimbursement for Business Entity Filing Fee $7.14 to Treasurer. Checks will need to be re-ordered soon.
5)An invoice has been submitted to Bank of America for homeowner's dues and cost of lawn maintenance for property at 0873 E Sportsman Ln totaling $125.00.

ARCHITECTURAL REVIEW: We will draft up documentation that will require 75% of the homeowner's signatures. We are requesting that homeowner's from Phase I, Phase II and when Phase III is 50% complete, we would like two people from each Phase to serve on the review board but this property must be their primary residence. Also one family member from Jonas family of his choosing.

CONVENANT REVIEW: Garbage cans. Set the example and clean up the garbage cans after pick up.

OLD BUSINESS: Power to the pump and electrical box was fixed. Street sign to Winchester/Sportsman Lane was put into place. We cannot place the Children at Play signage due to the liability it would place on the homeowner.

NEW BUSINESS: Jim will be contacting a carpenter to repair rails on sign at HWY 20 entrance, we are also looking into having the posts vinyl instead of wood. Cynthia will be contacting "Down to Earth" to receive an estimate to fix the sprinkler system at the HWY 20 entrance sign as well. Lori will be contacting county about placing street lights at both entrances.

ADJOURN: Motion made to adjourn meeting at 7:45PM. All approved motion.

Board: This is pending approval of minutes.

Tuesday, November 3, 2009

November Meeting Minutes

MEETING CALLED TO ORDER 7:00
PRESENT: Board members present: Ray Allen, Lori Loftis, Jim Loftis, Mike Graves and Cynthia Smith

MEETING MINUTES: No minutes submitted for October meeting.

TREASURER REPORT: Lori submitted the treasurer report for November. Horizon Bank current balance is $3714.46.To date, 8 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. An electronic debit in the amount of $10.79 was made to AEP on 10/30/09 for the month of November. We will be filing an invoice for homeowners dues and costs of lawn maintenance to Bank of America for property at 0873E Sportsman Lane totaling $125.00. Request was made to approve the bills submitted and approved by all.

ARCHITECTURAL REVIEW: Gene Jonas submitted a letter for extension for the Architectural Committee and a newly proposed list of members. We will be making a draft to change the covenant to include homeowners from Phase I and Phase II to serve on the committee to be submitted to the association board to approve before going to the homeowners for signatures. This will be discussed at the next meeting on 12-7-09.

COVENANT REVIEW: No complaints at this time.

NEW BUSINESS: Jim will be contacting an electrician to get an estimate to repair the electric at the front entrance of the subdivision. We are looking to post signs "Slow children at play", to deter motorists from speeding through the subdivision and to also add a street sign to Sportsman Lane and Winchester.

ADJORN: Motion made to adjourn meeting at 8:25pm. All approved motion.