Quarterly Meeting Minutes Jan - March 13

MEETING CALLED TO ORDER: April 8, 2013 @ 7:30pm

 

PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Ray Allen, Pat Cicero and Cynthia Smith.

 

TREASURER REPORT: Lori submitted the treasurer report since January.

1) Horizon Bank's current balance is $404.26. 

2) AEP:An electronic debit in the amount of $68.00 was made to AEP on 2/4/13 for the month of January, $57.51 on 3/4/12 for the month of February, and $56.05 on 4/1/13 for the month of March.

3) Bills paid since last meeting: $510 to General Insurance Service for liability insurance (3/27/13). An inquiry was made regarding reducing our coverage to errors and omissions only, however, this would result in only a $34 per year savings. 

4) Bills presented for payment:  Reimburse Treasurer for 1) Postage to mail dues ($36.80) - note: I used paper, envelopes, and labels left over from last year; 2) First quarter fee for QuickBooks (3X$11.09 = $33.27).  Total: $70.07.

5) Amount to be deposited as of 4/7/13: $500

 

6) Annual dues in the amount of $125.00 ($75 dues plus $50 assessment for signs were mailed out on Friday, March, 29th with a May 1st due date). Homeowners who are over 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.
 

7) New Business: Taxes for the homeowners association will be filed by April 15th to maintain our non-profit status.

NEW BUSINESS:
     1)  Lawn Service - agreed to continue with Keen's Lawn Service

     2)  President position is still needed to be filled 

     3)  Complaints/Violations:
          a)  Homeowners not receiving minutes           b)  Parking on the grass

          c)  Garbage

          d)  Pet Violations

 

 

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Looking at quotes for new signs at both locations.- we received a quote for $2,500 for both signs. (Stucco) but have 3 quotes overall.
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.

BOARD: This is pending approval.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Quarterly Meeting Minutes Oct - Dec 2012

MEETING CALLED TO ORDER: January 14, 2013 @ 7:35pm

 

PRESENT: Board Members: Jim Loftis, Lori Loftis, John Lake, Ray Allen and Cynthia Smith.

TREASURER REPORT: Lori submitted the treasurer report since October.

1) Horizon Bank's current balance is $1,095.82. 

2) AEP:An electronic debit in the amount of $52.61 was made to AEP on 10/29/12 for the month of
October, $53.89 on 11/26/12 for the month of November, and $64.23 for the month of December.

3) Bills paid since last meeting: $320 to Keen's Lawnmowing for September, $485 to Keen's for October(final payment for 2012 season), $510 to General Insurance Service for liability insurance, and $79  to Down to Earth for winterization of sprinkler system. 

4) Annual dues were mailed out on Monday, April 9th with a May 15th due date. Several homeowners will soon be 90 days past due and will be referred for collections to Allied National. Late payments will not only be referred for collection but an additional $40 processing fee will be assessed. In case of economic hardship, a payment plan can be established.
 

5) New Business:

           a. On-line Quickbook as been set up.  Monthly fee is $11.09(to be reimbursed quarterly the      Treasurer)

           b. Questions of raising dues assessments to $125 for this year to cover cost of replacing signs at both entrances.

 

          

ARCHITECTURAL REVIEW COMMITTEE REPORT:

•  Some of the board members will continue to walk around to discuss the new proposal and obtain signatures.

OLD BUSINESS:

• Pond - LLC lot for Hunter's Run - John Lake will cover all the fees and as (HRHA dues come in) and he will be reimbursed as the account dictates it. 
• Looking into different lighting for the front entrance off of Hwy 20. King ford Heights utilizes LED lighting. - quotes for lights $1,100 - $1,500, not including labor. We will be contacting AEP to see if we could use the existing post out front.

 

NEW BUSINESS:

• Complaints within the subdivision:

           Trash cans should be out of sight in the road after pick up

           No trailers in driveways

           No cars should be parked in the yard        

• Currently we have any annual HOA of $75 and will estimate and added assessment of $50 to cover the signs and lighting system.  So May's 2013 HOA fees would be $125.00.

BOARD: This is pending approval