MEETING CALLED TO ORDER: 7:30 PM
PRESENT: Board Members: Jim & Lori Loftis, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for October.
TREASURER'S REPORT: Reports were approved by all for October.
TREASURER REPORT: Lori submitted the treasurer report for October.
1) Horizon Bank's current balance is $2,635.97.
2) AEP:An electronic debit in the amount of $7.67 was made to AEP on November 1, 2010 for the month of October.
3) Bills: Presented payment for Keen's Lawnmowing Service in the amount of $370.00.
4) To date 1 homeowner has remained delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carters.
ARCHITECTURAL REVIEW: We have volunteers that will attempt to go door to door to finish the voting process.
COVENANT REVIEW: No new complaints or violations at this time.
OLD BUSINESS: The signage located off of HWY 20 has been fixed.
NEW BUSINESS: Cynthia is looking into having a dusk to dawn light placed at Fail Road, so that we may have a well lit entrance.
MEETING ADJOURNED: 8:05 PM
BOARD: This is pending approval of minutes.
Monday, November 29, 2010
Sunday, November 7, 2010
October Meeting Minutes
MEETING CALLED TO ORDER: 7:33 PM
PRESENT: Board Members: Jim & Lori Loftis, Ray Allen and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for September.
TREASURER'S REPORT: Reports were approved by all for September.
TREASURER REPORT: Lori submitted the treasurer report for September.
1) Horizon Bank's current balance is $4,627.64.
2) AEP:An electronic debit in the amount of $7.95 was made to AEP on October 4, 2010 for the month of October.
3) Bills: Keens has been paid for the month of September, $320.00 and General Insurance Services, $389.00 are presented for payment at this time.
4) To date 4 homeowners remain delinquent on their 2010-2011 association dues. The title company for the property at 4985 Hunter's Glen (Zimmerman) has contacted me and their dues will be paid after closing this Friday. A reminder letter was sent to each homeowner, informing them that if payment had not been received by the next Board meeting (October), the matter would be turned over to collection. I would suggest that we proceed with this plan.
Delinquent homeowners: Carter, Ketterer, Spencer and Zimmerman.
5) Attached is an updated directory for 2010-2011. Please let me know if there are any corrections to be made. I'd suggest that this be distributed via email (rather than via the web page) or with the minutes that are hand-delivered by Cynthia.
ARCHITECTURAL REVIEW: We currently need for the remaining 44 homeowners to place their vote in favor of or against the new proposal for the Architectural Control Committee. The actual document was placed on our website so that you may print it off and vote. We need to focus on completing this amendment.
COVENANT REVIEW: One violation was addressed to the board: 1) Boat being stored in driveway. We would like for the homeowner to store the boat in their garage or find other means of storage.
OLD BUSINESS: Down to Earth and Clearwater Well Findings were able to repair our front entrance sprinkler system. We have winterized it and look forward to utilizing it this summer. Jim was able to change the light on our HWY 20 entrance; but has found out that the sign does not have power and will require an electrician at $35/hr to find the problem and repair the line.
NEW BUSINESS: We and a few homeowners voted and have reelected Ray Allen to serve another term for Vice President. We currently have a Board Member opening. We hope to fill this position by our next meeting.
MEETING ADJOURNED: 8:07 PM
BOARD: This is pending approval of minutes.
Wednesday, September 22, 2010
September Meeting Minutes
MEETING CALLED TO ORDER: 7:35 PM
PRESENT: Board Members: J.& L. Loftis, R. Allen, M. Graves and C Smith.
MEETING MINUTES: Minutes were approved by all for August.
TREASURER'S REPORT: Reports were approved by all for August.
TREASURER REPORT: Lori submitted the treasurer report for August.
1) Horizon Bank's current balance is $4,580.59.
2) AEP:An electronic debit in the amount of $13.39 was made to AEP on Sept 2nd for the month of September.
3) Bills: Keens has been paid for the month of August in the amount of $320.00.
4) To date 9 homeowners remain delinquent on their 2010-2011 association dues.
Delinquent homeowners: Carter, Ketterer, McSurley, Roberts, Spencer, Thomas, Winter, Woodham and Zimmerman.
ARCHITECTURAL REVIEW: We currently need for the remaining 44 homeowners to place their vote in favor of or against the new proposal for the Architectural Control Committee. The actual document was placed on our website so that you may print it off and vote. We would like to have this accomplished by our next meeting in October(Annual).
COVENANT REVIEW: One violation was addressed to the board: 1) Trash and/or Recycling containers left outside for long periods of time. Please store them in a timely fashion after pick-up.
OLD BUSINESS: Follow up from Down to Earth; they have more repairs to complete before the sprinkler system can be fully functional. We have informed Down to Earth that their work cannot exceed the 8 hour quote we received. If they can make a quicker diagnosis, then they must notify us with an update.
NEW BUSINESS: Cynthia will be receiving a quote from Down to Earth in maintaining the sprinkler system for spring/fall seasons. On the both sides of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.
Next meeting is our Annual Meeting; Ray Allen - Vice Pres and Mike Graves - Board Member hold positions on the board that are up for reelection. If you are interested in serving on the board, this would be a great opportunity for you to attend this meeting.
REMINDER: Trick or Treat for Halloween 2010 will be on Saturday, October 30th from 6p-7:30p... If you would like to participate in the evening, please place your outside lights on. Thank you!
MEETING ADJOURNED: 7:57 PM
BOARD: This is pending approval of minutes.
Thursday, August 19, 2010
August Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for June.
TREASURER'S REPORT: Reports were approved by all for June.
TREASURER REPORT: Lori submitted the treasurer report for June.
1) Horizon Bank's current balance is $4,763.98.
2) AEP:An electronic debit in the amount of $16.01 was made to AEP on July 6th for the month of July and another in the amount of $14.21 on August 2nd for the month of August.
3) Bills: Keens has been paid for the month of June. I am presenting the July bill in the amount of $470.00 for payment at this time. Clearwater Well has also been paid for repair work done at the Hwy 20 entrance.
4) To date 13 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Calvert, Carter, N Hodum, Ketterer, McSurley, Roberts, J Smith, Spencer, Thomas, Winter, Woodham, Woods, Zimmerman.
5) All homeowner's mentioned above will have until September 8th's board meeting to make arrangements to pay their dues with Lori Loftis, treasurer. After said time, items will be sent to collections and an attorney will send a letter to follow.
ARCHITECTURAL REVIEW: No new business. Board members will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.
COVENANT REVIEW: A few violations were addressed to the board: 1) Resident is storing their boat in the driveway, no recreational vehicles shall be out in open areas of the development. 2) Homeowners are parking in the street and/or roadway, this is utilized for temporary visitors and/or guests.
OLD BUSINESS: Clearwater repaired broken pipes. Down to Earth will be installing timers and relay switch to our 4 zones located at the HWY 20 entrance, estimated at $300. If this amount should exceed, it will presented to the board for further review.
NEW BUSINESS: Cynthia will be working with Down to Earth on finishing the sprinkler system. On the west side of the "Hunter's Run" sign off of Hwy 20, the light is burned out. Jim is in the process of working with the electrician and ordering lights for the signage.
REMINDER: Fall is coming upon us. It will be time for us to discuss "Trick or Treat" date and times for Halloween 2010. Now that school has started and more children are out and about, please slow down when driving through the subdivision... Thank you!
MEETING ADJOURNED: 7:30 PM
BOARD: This is pending approval of minutes.
Tuesday, June 8, 2010
June Meeting Minutes
MEETING CALLED TO ORDER: 7:04 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for May.
TREASURER'S REPORT: Report were approved by all for May.
TREASURER REPORT: Lori submitted the treasurer report for May.
1) Horizon Bank's current balance is $5,127.30.
2) AEP:An electronic debit in the amount of $16.49 was made to AEP on June 1st for the month of June.
3) Bills: Keens has been paid for the month of April. I am presenting the May bill, as well as a bill for lawn care services at 0873 Sportsman, for payment at this time.
4) To date 19 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Boyan, Calvert, Carter, N Hodum, Jarnutowski, Ketterer, McSurley, Pedulla, Roberts, Romstadt, J Smith, Spencer, Thomas, Winscher, Winter, Woodham, Woods, Zimmerman.
5) One homeowner's dues check was returned for non-sufficient funds. Recommend that they be re-billed in the amount of $90 ($75 dues plus $15 returned check charge).
ARCHITECTURAL REVIEW: No new business. The board will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.
COVENANT REVIEW: A few complaints were brought to the board: 1)Respect other homeowners property as you are walking through their yards. 2) Do not use mailboxes as a garbage cans.
OLD BUSINESS: Clearwater gave us an estimate on the well at the front entrance. Electricity was able to be ran to the well but the existing pump does not work and will have to replaced. The cost for the pump will be $870. Down to Earth will be able to assess the sprinkle system after the pump is fixed.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
NEXT MEETING: August 11, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:25 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for May.
TREASURER'S REPORT: Report were approved by all for May.
TREASURER REPORT: Lori submitted the treasurer report for May.
1) Horizon Bank's current balance is $5,127.30.
2) AEP:An electronic debit in the amount of $16.49 was made to AEP on June 1st for the month of June.
3) Bills: Keens has been paid for the month of April. I am presenting the May bill, as well as a bill for lawn care services at 0873 Sportsman, for payment at this time.
4) To date 19 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Boyan, Calvert, Carter, N Hodum, Jarnutowski, Ketterer, McSurley, Pedulla, Roberts, Romstadt, J Smith, Spencer, Thomas, Winscher, Winter, Woodham, Woods, Zimmerman.
5) One homeowner's dues check was returned for non-sufficient funds. Recommend that they be re-billed in the amount of $90 ($75 dues plus $15 returned check charge).
ARCHITECTURAL REVIEW: No new business. The board will be going door to door to obtain votes for the Architectural Control Committee. The actual document was placed in each homeowners packet; it currently has been scanned on our website so that you may print it off and vote.
COVENANT REVIEW: A few complaints were brought to the board: 1)Respect other homeowners property as you are walking through their yards. 2) Do not use mailboxes as a garbage cans.
OLD BUSINESS: Clearwater gave us an estimate on the well at the front entrance. Electricity was able to be ran to the well but the existing pump does not work and will have to replaced. The cost for the pump will be $870. Down to Earth will be able to assess the sprinkle system after the pump is fixed.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
NEXT MEETING: August 11, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:25 PM
Architectural Committee Vote
This is a document that we had placed in your packet, along with the directory and dues. The board members will be coming around for your vote: "in favor of" or "not in favor of" for the revised Architectural Committee Board Members. If you would like, please print off a copy and check mark one of the above. Thanks for your cooperation!
Thursday, May 6, 2010
Review and Disposition of a Complaint
PURPOSE
This procedure establishes the process for the review and disposition of a complaint filed against a homeowner within the Hunter’s Run subdivision.
APPLICABILITY
This procedure shall apply to all homeowners of the Hunter’s Run subdivision.
OWNERSHIP AND APPROVAL
The Hunter’s Run Board of Directors shall have the authority to adopt and amend this Procedure.
APPLICABLE DOCUMENTS:
· 2006R-10196, Amendment and Restatement of the Protective Covenants, Conditions, and Restrictions of Hunter’s Run Development, Phase I and Phase II, dated 06/13/2006.
· Hunter’s Run Homeowners’ Association By-Laws, dated 99 Feb 23.
PROCEDURE:
1. A Homeowner shall present a complaint to the Board of Directors, in writing, and include as a minimum the homeowner’s name, address, and proposed violation of the protective covenants or by-laws.
2. The Board of Directors shall review the complaint as presented by the Homeowner and render a decision as to whether or not there is a violation of the protective covenants or by-laws.
3. If the Board of Directors determines that there is a violation of the protective covenants or by-laws, the Board of Directors shall send a compliance letter to the Homeowner that is in violation of the protective covenants or by-laws.
4. The Homeowner in violation of the protective covenants or by-laws shall comply in accordance with the stipulations as set forth in the compliance letter.
5. If the Homeowner in violation does not comply in accordance with the stipulations as set forth in the compliance letter, the Board of Directors shall turn the matters over to an attorney for enforcement.
This procedure establishes the process for the review and disposition of a complaint filed against a homeowner within the Hunter’s Run subdivision.
APPLICABILITY
This procedure shall apply to all homeowners of the Hunter’s Run subdivision.
OWNERSHIP AND APPROVAL
The Hunter’s Run Board of Directors shall have the authority to adopt and amend this Procedure.
APPLICABLE DOCUMENTS:
· 2006R-10196, Amendment and Restatement of the Protective Covenants, Conditions, and Restrictions of Hunter’s Run Development, Phase I and Phase II, dated 06/13/2006.
· Hunter’s Run Homeowners’ Association By-Laws, dated 99 Feb 23.
PROCEDURE:
1. A Homeowner shall present a complaint to the Board of Directors, in writing, and include as a minimum the homeowner’s name, address, and proposed violation of the protective covenants or by-laws.
2. The Board of Directors shall review the complaint as presented by the Homeowner and render a decision as to whether or not there is a violation of the protective covenants or by-laws.
3. If the Board of Directors determines that there is a violation of the protective covenants or by-laws, the Board of Directors shall send a compliance letter to the Homeowner that is in violation of the protective covenants or by-laws.
4. The Homeowner in violation of the protective covenants or by-laws shall comply in accordance with the stipulations as set forth in the compliance letter.
5. If the Homeowner in violation does not comply in accordance with the stipulations as set forth in the compliance letter, the Board of Directors shall turn the matters over to an attorney for enforcement.
Monday, May 3, 2010
May Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Report were approved by all for April.
TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $2,571.73.
2) AEP:An electronic debit in the amount of $17.61 was made to AEP today (5/3/10)for the month of May.
3) Bills to pay: No bills are presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One paid from the date of foreclosure (11/20/09) forward 2009-2010, and the full $75.00 for the 2010-2011 dues. Suggest that we write off the balance of the 2009-2010 dues that were not paid, so that the new homeowner begins with a zero balance next year.
5) To date 31 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Calvert, Carter, Diedrich, Fonte, Heeg, N Hodum, T Hodum, Jarnutowski, Jurkowski, Ketterer, Koegler, McSurley, Newcomb, Pedulla, Roberts, Romstadt, Ruth, J Smith, Spencer, Thomas, Werner, Winscher, Winter, Woodham, Woods, Wroblewski, Zimmerman.
ARCHITECTURAL REVIEW: Brandi Spoor was requesting how to go about doing an addition. Jim will follow up on her plans.
COVENANT REVIEW: No complaints or violations were brought to the board at this time.
OLD BUSINESS: Creations will be giving us an estimate on the well at the front entrance. Down to Earth will be able to assess the sprinkle system from there.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
Unless someone would like to host a subdivision GARAGE SALE this year. There will not be one...
NEXT MEETING: June 7, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:40 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake, Mike Graves and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for April.
TREASURER'S REPORT: Report were approved by all for April.
TREASURER REPORT: Lori submitted the treasurer report for April.
1) Horizon Bank's current balance is $2,571.73.
2) AEP:An electronic debit in the amount of $17.61 was made to AEP today (5/3/10)for the month of May.
3) Bills to pay: No bills are presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One paid from the date of foreclosure (11/20/09) forward 2009-2010, and the full $75.00 for the 2010-2011 dues. Suggest that we write off the balance of the 2009-2010 dues that were not paid, so that the new homeowner begins with a zero balance next year.
5) To date 31 homeowners have not paid their 2010-2011 association dues, in spite of May 1st due date.
Delinquent homeowners: Argenzio, Calvert, Carter, Diedrich, Fonte, Heeg, N Hodum, T Hodum, Jarnutowski, Jurkowski, Ketterer, Koegler, McSurley, Newcomb, Pedulla, Roberts, Romstadt, Ruth, J Smith, Spencer, Thomas, Werner, Winscher, Winter, Woodham, Woods, Wroblewski, Zimmerman.
ARCHITECTURAL REVIEW: Brandi Spoor was requesting how to go about doing an addition. Jim will follow up on her plans.
COVENANT REVIEW: No complaints or violations were brought to the board at this time.
OLD BUSINESS: Creations will be giving us an estimate on the well at the front entrance. Down to Earth will be able to assess the sprinkle system from there.
NEW BUSINESS: No new business at this time.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
Unless someone would like to host a subdivision GARAGE SALE this year. There will not be one...
NEXT MEETING: June 7, 2010 at 7PM (0794 E Sportsman Lane)
MEETING ADJOURNED: 7:40 PM
Tuesday, April 20, 2010
April Meeting Minutes
MEETING CALLED TO ORDER: 7:07 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for March.
TREASURER REPORT: Lori submitted the treasurer report for March.
1) Horizon Bank's current balance is $3,096.31.
2) AEP:An electronic debit in the amount of $20.31 was made to AEP on 3/05/10 for the month of March. An electronic debit in the amount of $17.08 will be made on 4/01/10 for the month of April.
3) Bills to pay: Reimbursement to Lori Loftis for copy costs and materials for annual dues mail-out (Staples, $118.97). A check in the amount of $88.96 was paid to the U.S. Postal Service for mailing costs. A bill from General Insurance Services, Inc. in the amount of $388.00 is presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One will pay only from the date of foreclosure (11/20/09) forward, so it is unlikely that we will recover the full dues for 2009 or the $50.00 that was spent on lawn maintenance for this property when it sat empty.
5) Payment was received from all delinquent homeowners for the 2009-2010 billing year. Dues have been mailed to all homeowners for the 2010-2011 billing year, to be paid by May 1st.
5)Taxes for 2009 have been submitted.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: Had a few complaints from homeowners: a)Recklessness of gas powered toys driven by juveniles through the subdivision. Resolution: Board is requesting this complaint to be enforced by the sheriff dept, site as you may for recklessness endangerment of others. Check yourself, the speed limit is 20 mph. b) Littering of empty water bottles and candy wrappers on lawns. Be courteous and respectful of other properties by picking up trash.
OLD BUSINESS: Cynthia is having the sprinkler system at the front signage to be looked at by "Down to Earth" landscaping.
NEW BUSINESS: Lawn Care Services for 2010. Keen's Lawn Service quoted the same price as last year. All approved the motion to stay with Keen's.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
ADJOURN: Motion made to adjourn meeting at 7:52pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for March.
TREASURER REPORT: Lori submitted the treasurer report for March.
1) Horizon Bank's current balance is $3,096.31.
2) AEP:An electronic debit in the amount of $20.31 was made to AEP on 3/05/10 for the month of March. An electronic debit in the amount of $17.08 will be made on 4/01/10 for the month of April.
3) Bills to pay: Reimbursement to Lori Loftis for copy costs and materials for annual dues mail-out (Staples, $118.97). A check in the amount of $88.96 was paid to the U.S. Postal Service for mailing costs. A bill from General Insurance Services, Inc. in the amount of $388.00 is presented for payment at this time.
4) An invoice has been submitted to Title One Insurance for the delinquent homeowners dues on the property at 868 E Sportsman Lane. Title One will pay only from the date of foreclosure (11/20/09) forward, so it is unlikely that we will recover the full dues for 2009 or the $50.00 that was spent on lawn maintenance for this property when it sat empty.
5) Payment was received from all delinquent homeowners for the 2009-2010 billing year. Dues have been mailed to all homeowners for the 2010-2011 billing year, to be paid by May 1st.
5)Taxes for 2009 have been submitted.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: Had a few complaints from homeowners: a)Recklessness of gas powered toys driven by juveniles through the subdivision. Resolution: Board is requesting this complaint to be enforced by the sheriff dept, site as you may for recklessness endangerment of others. Check yourself, the speed limit is 20 mph. b) Littering of empty water bottles and candy wrappers on lawns. Be courteous and respectful of other properties by picking up trash.
OLD BUSINESS: Cynthia is having the sprinkler system at the front signage to be looked at by "Down to Earth" landscaping.
NEW BUSINESS: Lawn Care Services for 2010. Keen's Lawn Service quoted the same price as last year. All approved the motion to stay with Keen's.
REMINDER: Spring is here with warmer weather, please have your children look before they dart out from behind cars. BE CAUTIOUS when driving through the subdivision... Thank you!
ADJOURN: Motion made to adjourn meeting at 7:52pm. All approved motion.
BOARD: This is pending approval of minutes.
Friday, March 19, 2010
March Meeting Minutes
MEETING CALLED TO ORDER: 7:10 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Mike Graves.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,847.66.
2) We had received payment from four of the homeowners that were delinqunet on their dues. To date, 1 homeowner have still not paid their annual dues, in spite of courtesy reminder letter was sent requiring payment by March 1. The covenants state that a lien may be placed on these properties for non-payment. Proceeding with a lien on this property is recommended at this time. The board has agreed to try to contact homeowner Daryl Spencer one more time, and then begin the lien process.
3) AEP:An electronic debit in the amount of $21.87 was made to AEP on 2/14/10 for the month of February. An electronic debit in the amount of $20.31 will be made on 3/5/10. Since the electric has been repaired at the HWY 20 entrance our kilowatt usage has almost doubled, hence the increase in the monthly bill.
4) Bills to pay: None at this time.
5) New Financial Business: Dues for 2010-2011 will be mailed to all homeowners on April 1st, 2010, with a May 1st, 2010 due date. Homeowners will be advised to send payment via U.S. mail or hand-deliver to me or any other Board member in person. I want to discourage homeowners from leaving checks in my mailbox, where they can be easily lost or inadvertently collected with the federal mail. I would also submit that after 90 days, lien action be pursued against any delinquent homeowners. I will draft a cover letter to accompany each invoice so that each homeowner has a reminder of the process. I will also be filing the 2009 taxes in the next month.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: No new violations at this time.
OLD BUSINESS: None to discuss at this time.
NEW BUSINESS: The board has agreed to accept John Lake's amendment to the Architectural Review Committee as written, and agreed that it would be sent out the homeowners for a vote on April 1st along with the 2010-2011 dues invoices. A copy of the current covenants and an updated directory will also accompany this mailing. The Board agreed to pay the extra cost of mailing this large packet to all homeowners, rather than doing several small mailings.
ADJOURN: Motion made to adjourn meeting at 7:00pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Mike Graves.
MEETING MINUTES: Minutes were approved by all for January.
TREASURER REPORT: Lori submitted the treasurer report for January.
1) Horizon Bank's current balance is $2,847.66.
2) We had received payment from four of the homeowners that were delinqunet on their dues. To date, 1 homeowner have still not paid their annual dues, in spite of courtesy reminder letter was sent requiring payment by March 1. The covenants state that a lien may be placed on these properties for non-payment. Proceeding with a lien on this property is recommended at this time. The board has agreed to try to contact homeowner Daryl Spencer one more time, and then begin the lien process.
3) AEP:An electronic debit in the amount of $21.87 was made to AEP on 2/14/10 for the month of February. An electronic debit in the amount of $20.31 will be made on 3/5/10. Since the electric has been repaired at the HWY 20 entrance our kilowatt usage has almost doubled, hence the increase in the monthly bill.
4) Bills to pay: None at this time.
5) New Financial Business: Dues for 2010-2011 will be mailed to all homeowners on April 1st, 2010, with a May 1st, 2010 due date. Homeowners will be advised to send payment via U.S. mail or hand-deliver to me or any other Board member in person. I want to discourage homeowners from leaving checks in my mailbox, where they can be easily lost or inadvertently collected with the federal mail. I would also submit that after 90 days, lien action be pursued against any delinquent homeowners. I will draft a cover letter to accompany each invoice so that each homeowner has a reminder of the process. I will also be filing the 2009 taxes in the next month.
ARCHITECTURAL REVIEW: No new construction has been reported.
COVENANT REVIEW: No new violations at this time.
OLD BUSINESS: None to discuss at this time.
NEW BUSINESS: The board has agreed to accept John Lake's amendment to the Architectural Review Committee as written, and agreed that it would be sent out the homeowners for a vote on April 1st along with the 2010-2011 dues invoices. A copy of the current covenants and an updated directory will also accompany this mailing. The Board agreed to pay the extra cost of mailing this large packet to all homeowners, rather than doing several small mailings.
ADJOURN: Motion made to adjourn meeting at 7:00pm. All approved motion.
BOARD: This is pending approval of minutes.
Sunday, January 31, 2010
January Meeting Minutes
MEETING CALLED TO ORDER: 7:05 PM
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for December.
TREASURER REPORT: Lori submitted the treasurer report for December.
1) Horizon Bank's current balance is $2,703.61.
2) To date, 5 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that 3 homeowners had not received invoices back in April and they have been notified. One of these three homeowners has responded by sending in a check for $75.00. This amount will be deposited later this week.
*** When the lien is assessed to your home it will cost approximately $450-$500 for lawyer, dues, filing fees and title insurance.
Motion approved by all.
3) An electronic debit in the amount of $13.89 was made to AEP on 1/4/10 for the month of January. Checks were re-ordered through Horizon in the amount of $25.00.
4) Bills to pay: Reimbursement to Jim Loftis for materials to repair sign at Hwy 20.
5) An invoice has been paid by Bank of America (c/o Preferred Realty Group) for homeowner's dues and cost of lawn maintenance for property at 0873 E. Sportsman Ln. (total paid $125.00). This amount will be deposited later this week.
ARCHITECTURAL REVIEW: We are seeing if Gene Jonas filed with the court house a newly submitted architectural committee representation.
COVENANT REVIEW: We are asking everyone to abide by the dog agreement to have your dog on a leash at all times or to put in place an underground fence for your dog so that they may remain in your yard.
Be respectful of your neighbors belongings.
OLD BUSINESS: a) Sprinkler system was not accomplished due to the weather. Cynthia will contact " Down to Earth" when weather permits. b) Street lights at Hwy 20 entrance, Fail Road entrance and placed in the subdivision will require a private contractor or AEP. If you are interested, please submit a letter to the committee that you would like to have a light. This is something the homeowners would have to pay for.
NEW BUSINESS: Architectual Review Committee revision - John will be drafting the revision and again this will require 75% of the homeowner's signature. Directory and delivery of covenants will be issued in the month of February. Sorry for the delay. We are working on coming up with a form for changes and/or suggestions. We may try and place something on our website as well.
ADJOURN: Motion made to adjourn meeting at 8:30pm. All approved motion.
BOARD: This is pending approval of minutes.
PRESENT: Board Members: Lori Loftis, Jim Loftis, Ray Allen, John Lake and Cynthia Smith.
MEETING MINUTES: Minutes were approved by all for December.
TREASURER REPORT: Lori submitted the treasurer report for December.
1) Horizon Bank's current balance is $2,703.61.
2) To date, 5 homeowners have still not paid their annual dues, in spite of the fact that a courtesy reminder letter was sent requiring payment by October 1. The covenants state that a lien may be placed on these properties for non-payment. During a routine audit it was discovered that 3 homeowners had not received invoices back in April and they have been notified. One of these three homeowners has responded by sending in a check for $75.00. This amount will be deposited later this week.
*** When the lien is assessed to your home it will cost approximately $450-$500 for lawyer, dues, filing fees and title insurance.
Motion approved by all.
3) An electronic debit in the amount of $13.89 was made to AEP on 1/4/10 for the month of January. Checks were re-ordered through Horizon in the amount of $25.00.
4) Bills to pay: Reimbursement to Jim Loftis for materials to repair sign at Hwy 20.
5) An invoice has been paid by Bank of America (c/o Preferred Realty Group) for homeowner's dues and cost of lawn maintenance for property at 0873 E. Sportsman Ln. (total paid $125.00). This amount will be deposited later this week.
ARCHITECTURAL REVIEW: We are seeing if Gene Jonas filed with the court house a newly submitted architectural committee representation.
COVENANT REVIEW: We are asking everyone to abide by the dog agreement to have your dog on a leash at all times or to put in place an underground fence for your dog so that they may remain in your yard.
Be respectful of your neighbors belongings.
OLD BUSINESS: a) Sprinkler system was not accomplished due to the weather. Cynthia will contact " Down to Earth" when weather permits. b) Street lights at Hwy 20 entrance, Fail Road entrance and placed in the subdivision will require a private contractor or AEP. If you are interested, please submit a letter to the committee that you would like to have a light. This is something the homeowners would have to pay for.
NEW BUSINESS: Architectual Review Committee revision - John will be drafting the revision and again this will require 75% of the homeowner's signature. Directory and delivery of covenants will be issued in the month of February. Sorry for the delay. We are working on coming up with a form for changes and/or suggestions. We may try and place something on our website as well.
ADJOURN: Motion made to adjourn meeting at 8:30pm. All approved motion.
BOARD: This is pending approval of minutes.
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